Project Coordinator

FTC until March 2027

Salary £34,000 - £39,000

Purpose of the post

HDR UK is seeking to appoint an experienced and hands-on Project Coordinator to deliver vital UK-wide initiatives which focus on building public trust and confidence in the use of data and statistics in research. Reporting to the Senior Partnerships Manager, Patient and Public Involvement and Engagement at HDR UK and the Senior Communications and Engagement Manager at DARE UK, this new and pivotal role will work with several PEDRI and DARE UK partner organisations. The role will be key to supporting and drawing on the expertise of organisations across the data research and statistics sector in the UK to embed meaningful public engagement and involvement in data research.

Main responsibilities

• Organise and administer PEDRI meetings including the Governing Board, Steering Group and Public Advisory Group meetings, annual Away Days and ad-hoc working group meetings whilst ensuring agendas, meeting notes and actions are sent out in a timely manner
• Support the delivery of detailed project plan for PEDRI, reporting on progress, and highlighting key milestones and risks to key stakeholders
• Develop and maintain partnerships with PEDRI partners and facilitate the involvement of key stakeholders throughout the Initiative
• Support the Initiative Co-Leads with meeting set up, note taking and following on actions as needed
• Co-ordinate regular reports from different working groups and prepare relevant updates for onward communication
• Manage day-to-day operational aspects of projects ensuring project documents are complete, current, and stored appropriately

Experience

• Experience of working with the public and supporting PPIE activities
• Experience in supporting project management with an ability to apply management principles and processes and proactively manage risk.
• Demonstrable success in delivering complex programmes/ running several projects at once to similar timeframes with conflicting priorities and many collaborating organisations in a fast-paced environment
• Excellent experience of defining and documenting requirements from multiple stakeholders and facilitating collaboration across teams and/or organisations to help create and co-deliver shared goals
• Ability to organise multiple tasks, timelines, and deadlines efficiently and proven track record in managing calendars, coordinating meetings, and tracking project milestones.
• Keeping projects on track by ensuring team members meet deadlines and helping the senior manager with resource allocation
• Ability to handle diverse tasks and responsibilities, shifting priorities as needed and managing complex workloads while staying adaptable to changing project demands and priorities
• Identifying issues, analysing data, and suggesting solutions. Being able to break down complex problems and propose actionable solutions.