Part-time Accounts Payable Specialist
Job Description
Identify and process foreign and domestic invoices. Prepare and post prepayments to subscription agents; track transactions for vendor prepayment accounts. Post and reconcile foreign currency conversions, vendor discounts, foreign wire bank fees, vendor refunds/credits, special shipping charges. Create vendors records for the Libraries’ Alma and SAP financial systems. Create electronic export files for domestic payments and transfer to University's Accounts Payable Department. Initiate SAP online payment requests; complete SAP cost transfers. Reconcile vendor statements. Track and reconcile procurement card purchases. Track revenues and expenses for all libraries’ electronic resources. Verify account information and accuracy of items charged to budgets. Respond to inquiries from internal and external sources, including the University Office of the Controller, regarding expense activities and resolve discrepancies. Maintain budget hierarchies, create budget reports, track materials budget expenditures, assist with fiscal year close. Use various software applications, such as spreadsheets and relational databases, to assemble, manipulate, and/or format data and/or reports. Assist with reconciliation of Alma and University SAP financial systems; run scripts that compare transactions and fund balances in both systems. Work closely with other units of the Technical Services Department to maintain quality control and efficient workflow.
Hard Skills
- Foreign and domestic invoice processing
- Prepayments to subscription agents
- Foreign currency conversions
- Vendor discounts
- SAP financial systems
- Reconciliation of vendor statements
- Procurement card purchases tracking
- Budget report creation
- Software applications (spreadsheets and relational databases)
- Reconciliation of financial systems
Soft Skills
- Attention to detail
- Problem-solving
- Effective communication
- Collaboration
Job Type
This is a contract position with a duration of 3 Month(s).
Work Site
This is a fully remote position.
Work Environment
100% remote
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, Diversity And Inclusion Are a Bridge Towards The Equity And Success Of Our People. DE&I Are Embedded Into Our Culture Through
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
