HR Administrative Officer
Our Client's strategy centres on developing and maintaining open spaces, such as gardens, and recreational areas. They focus on creating accessible and sustainable outdoor environments. This approach combines strategic development, ongoing maintenance, and sustainability to ensure that such spaces remain functional and beneficial.
The HR Administrative Officer will be responsible for supporting the People and Culture Office with a range of administrative tasks, including record-keeping, data management, and general office support. This role requires a detail-oriented individual with a strong work ethic and a minimum of one year of relevant experience or three years of equivalent experience in a similar capacity.
Office Procedures: Perform standard office tasks such as scheduling appointments, processing mail, answering phone calls, responding to routine inquiries, and managing messages.
Record Management: Organise, classify, and store records in physical and electronic formats, ensuring adherence to legal and policy requirements.
Document Filing: Maintain and update HR files, ensuring easy access and retrieval of documents.
Data Utilisation: Use MS Office Suite and internal IT systems to accurately record and maintain HR data and records.
Administrative Support: Assist with implementing tasks and strategies within the People and Culture Office, prepare reports, and manage correspondence.
Experience: A minimum of one year relevant experience in a similar role is required. Alternatively, candidates with at least three years of related work experience will be considered.
Language Skills: Excellent command of English is required. Knowledge of Maltese is advantageous.
Communication Skills: Strong ability to effectively communicate with colleagues and stakeholders.
Interpersonal Skills: Ability to interact professionally and respectfully with others.
Technical Skills: Proficiency in MS Office Suite and familiarity with internal IT systems.
Organisation: Strong organisational skills with attention to detail in managing records and data.
Self-Motivated: Demonstrated self-direction and high standards for personal performance.
Problem-Solving: Ability to address and resolve issues efficiently.
Compensation: A competitive base salary with performance-based incentives and commissions. Note that salary improvements are expected by the end of the year.
Working Hours: Monday to Friday, with an average of 8 hours per day and a 15-minute break. Flexibility for one-day-a-week remote or hybrid work is available after three months, subject to management approval.
Career Development: Opportunities for professional growth and advancement within a dynamic and expanding organisation.
Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
CV Review: Receive candid & constructive feedback to enhance your CV.
Interview Planning: Get personalised prep sessions prior to your interviews.
Cultural Fit Assessment: Understand the company culture to ensure it's the right environment for you.
Long Term: Gain insights into the role and company for a long-term, stable career move.
Exclusive Opportunities: Access a broader range of job opportunities.
Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
Time Efficiency: Save time and effort with our efficient and effective recruitment strategies.
Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
Feedback Loop: Stay informed and engaged with regular updates and feedback on your application status.
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