Position Overview:
The Jewish Board, a leading organization in mental health services and social support, is seeking a Human Resources Assistant (HR Assistant) to join our team. Reporting to the HR Manager, this role is crucial in supporting the HR department and ensuring the efficiency of administrative operations. This position is 100% remote, under CLT employment, and offers benefits such as health insurance and meal vouchers.
About the Jewish Board:
The Jewish Board is a nonprofit organization with over 150 years of experience dedicated to promoting mental health, well-being, and social inclusion. Based in New York, the Jewish Board offers a wide range of services, including therapy, rehabilitation, family support, and educational programs. The organization focuses on serving diverse communities, including vulnerable individuals, helping them overcome emotional and social challenges.
The Jewish Board is committed to providing high-quality services aimed at improving people's lives. We collaborate with schools, institutions, and communities to create a positive and lasting impact. Our mission is to promote health and well-being, and we seek passionate individuals who want to contribute to this purpose.
Key Responsibilities:
Employee File Management: Maintain and update confidential employee files and records in accordance with legal requirements and organizational policies; assist in retrieving files for the HR team and tracking their location.
Event and Meeting Assistance: Schedule meetings for HR leadership and staff; assist in planning and executing HR events, such as holiday parties and training sessions; develop and distribute surveys for team feedback.
HR Support Activities: Oversee the issuance of employment and salary verifications in compliance with legal requirements; prepare loan forgiveness forms and other miscellaneous requests; coordinate with Talent Acquisition partners as needed.
Access and Supply Management: Maintain the building access system; sort and distribute incoming e-faxes to the HR department; assist in managing HR office supplies; provide support for the HR phone line and invoice processing.
Additional Activities: Prepare documents and reports as needed; assist with the THRIVE program (tuition assistance/discount) and respond to related requests.
Core Competencies:
Excellent interpersonal skills, with the ability to work with individuals at all organizational levels.
Customer service-oriented mindset when assisting internal and external stakeholders.
Ability to manage multiple projects independently.
Capacity to handle and communicate sensitive information with discretion.
Creative problem-solving skills with a solutions-oriented mindset.
Ability to maintain focus in a fast-paced environment.
Strong communication, planning, and tracking skills.
Education/Training Requirements:
Bachelors degree is preferred.
Experience and Skills:
General knowledge of office administration and basic understanding of human resource functions.
Strong problem-solving abilities with excellent interpersonal and communication skills.
Ability to work both collaboratively in a team and independently.
High attention to detail and ability to manage complex schedules.
Deadline-driven with effective time management skills.
Computer Skills:
Proficient in Microsoft Office (Excel, Word, PowerPoint, and Outlook).
Knowledge of HRIS systems (such as Dayforce) is preferable.
Benefits:
CLT employment, 100% remote, with health insurance and meal vouchers.
At the Jewish Board, we believe that every employee plays a crucial role in building a healthy and supportive community. If you are looking for a collaborative, inclusive, and impactful work environment, we want to hear from you! Join us and help transform lives!
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