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Executive Assistant

Remote: 
Full Remote
Contract: 
Full time
Work from: 
Canada

Offer summary

Qualifications:

Proven experience in marketing or sales as an Executive Assistant., Advanced proficiency in HubSpot CRM and Microsoft Office suite..

Key responsabilities:

  • Provide high-level administrative support to the executive team, manage marketing initiatives, and optimize HubSpot for business growth.
  • Coordinate administrative tasks, marketing material creation and distribution, and marketing campaigns, while analyzing data for optimization.
Easy Outsource logo
Easy Outsource Startup https://www.easy-outsource.com
11 - 50 Employees
About Easy Outsource
As a business owner, there comes a time when you’re faced with a chicken or egg situation.Your business is growing fast, so your need for talent is increasing. But finding, training, and managing new people requires time.Time you don’t have, because you’re busy with the onslaught of new work.So you try to hire more but your team can’t find people you need fast enough.Worst of all… you’ve tried delegating & even outsourcing before and it didn’t work. It’s hard to find people to mesh with your team, and it’s even harder to manage them remotely.As an outsourcing company, our goal isn’t just to find you workers. We’ll find you that perfect match.Because unlike other outsourcing companies, Recruitment is in our DNA. With a combined 47 years of experience recruiting for finance, tech, marketing, SaaS, & the healthcare sector, EasyOutsource partners with fast-growing companies to provide diverse, & top-notch talent not just in North America but worldwide.Our easy Triple-C formula of Caliber talent, Client-focused approach, & Cost-effective service solves the hassle of finding talented remote workers.So if you want to> Hire at scale, while keeping costs low> Find specialized skills too expensive in your area> Stay innovative with a diverse team> Find remote workers sans the challenges of managing themApply for a consultation with one of our talent experts:https://www.easy-outsource.com/Let’s see if we’re a good fit. We’ll ask questions about your business — your goals, challenges, & hiring requirements.Our experts will explain our criteria in matching offshore talent with different businesses, & answer questions you may have. The goal is to understand your goals and management style to see if we can collaborate.After that, they’ll go back to our team with your requested talent profile so we can start sourcing a candidate.If you’re ready for new team members at half the cost (& headaches), let’s talk https://www.easy-outsource.com/
See more Easy Outsource offers

Job description

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Your missions

This is a remote position.

Executive Assistant

We are seeking an experienced Executive Assistant with expertise in marketing and administrative tasks, as well as advanced proficiency in HubSpot management. The ideal candidate will provide high-level support to our executive team while also managing marketing initiatives and optimizing our use of HubSpot to drive business growth. This role requires strong organizational skills, attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment.

Responsibilities:

  • Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, and meeting coordination.

  • Assist with the creation and distribution of marketing materials, such as presentations, newsletters, and social media posts.

  • Coordinate marketing campaigns and initiatives, collaborating with internal teams and external partners as needed.

  • Manage HubSpot CRM platform, including data entry, segmentation, lead scoring, and email automation.

  • Optimize HubSpot workflows and processes to streamline marketing and sales operations and improve efficiency.

  • Analyze data and metrics to measure the effectiveness of marketing campaigns and make data-driven recommendations for improvement.

  • Stay up-to-date with industry trends and best practices in marketing and HubSpot management, sharing insights and recommendations with the team.

  • Assist with ad-hoc projects and tasks as assigned by the executive team.
Requirements

Requirements:

  • Proven experience as an Executive Assistant, preferably in a marketing or sales environment.

  • Strong proficiency in HubSpot CRM, including experience with data management, lead nurturing, and email marketing automation.

  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

  • Advanced proficiency in Microsoft Office suite, including Word, Excel, and PowerPoint.

  • Strong communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.

  • Ability to maintain confidentiality and handle sensitive information with discretion.

  • HubSpot certification is a plus.

Required profile

Experience

Spoken language(s):
Check out the description to know which languages are mandatory.

Hard Skills

Soft Skills

  • Time Management
  • strong-work-ethic
Are you interested?

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