Match score not available

Remote Administrative Assistant

fully flexible
Remote: 
Full Remote
Work from: 

Offer summary

Qualifications:

Previous administrative, clerical, or secretarial experience preferred., High school diploma or equivalent required..

Key responsabilities:

  • Attends meetings, drafts correspondence, manages phone calls, and greets visitors.
  • Coordinates calendars, makes travel arrangements, Maintains office supplies inventory, and ensures a clean environment.
Easy Recruiter Solutions logo
Easy Recruiter Solutions Human Resources, Staffing & Recruiting SME https://easyrecruiter.online/
51 - 200 Employees
See more Easy Recruiter Solutions offers

Job description

An Administrative Assistant works to ensure that the daily operations of the hospital department in which they serve function as smoothly as possible. They must engage in a wide variety of administrative support functions to multiple managers.

Responsibilities:

  • Acts on behalf of and conserves an executives time by attending meetings, reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
  • Anticipates and prepares materials needed by the team for meetings, correspondence, appointments, etc. that may include privileged and confidential information.
  • Promptly and efficiently manages incoming phone calls by screening and/or directing incoming calls to the appropriate party.
  • Receives, greets, and directs staff, patients and guests, in person or via telephone.
  • Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and/or with external parties.
  • Prepares, edits, and keeps detailed logs of correspondence, reports, contracts, presentations.
  • Makes travel, meeting, and special event arrangements; creates and organizes travel itineraries.
  • Processes expense reports and supporting documentation.
  • Maintains inventory of office supplies by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
  • Maintains a professional appearance and a clean, safe environment.
  • Respects patients by recognizing their rights; maintaining confidentiality.
  • Utilizes technology, including specialized software as applicable, to maximize productivity.
  • Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports.
  • Develops and maintains electronic files as necessary.
  • Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner.
  • Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties.
  • Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
  • Other duties as assigned.

Qualifications/Requirements:

Experience:

Previous administrative, clerical, or secretarial experience, preferred.

Education:

High school diploma or equivalent, required.

Required profile

Experience

Spoken language(s):
English
Check out the description to know which languages are mandatory.

Other Skills

  • Non-Verbal Communication
  • Microsoft Office
  • Collaboration
  • Self-Motivation
  • Customer Service
  • Social Skills
  • Prioritization
  • Detail Oriented
  • Proactivity
  • Multitasking

Administrative Assistant Related jobs