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Remote Administrative Assistant

fully flexible
Remote: 
Full Remote
Work from: 

Offer summary

Qualifications:

Previous administrative, clerical, or secretarial experience preferred., High school diploma or equivalent required..

Key responsabilities:

  • Attends meetings, drafts correspondence, manages phone calls, and greets visitors.
  • Coordinates calendars, makes travel arrangements, Maintains office supplies inventory, and ensures a clean environment.
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51 - 200 Employees
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Job description

An Administrative Assistant works to ensure that the daily operations of the hospital department in which they serve function as smoothly as possible. They must engage in a wide variety of administrative support functions to multiple managers.

Responsibilities:

  • Acts on behalf of and conserves an executives time by attending meetings, reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
  • Anticipates and prepares materials needed by the team for meetings, correspondence, appointments, etc. that may include privileged and confidential information.
  • Promptly and efficiently manages incoming phone calls by screening and/or directing incoming calls to the appropriate party.
  • Receives, greets, and directs staff, patients and guests, in person or via telephone.
  • Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and/or with external parties.
  • Prepares, edits, and keeps detailed logs of correspondence, reports, contracts, presentations.
  • Makes travel, meeting, and special event arrangements; creates and organizes travel itineraries.
  • Processes expense reports and supporting documentation.
  • Maintains inventory of office supplies by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
  • Maintains a professional appearance and a clean, safe environment.
  • Respects patients by recognizing their rights; maintaining confidentiality.
  • Utilizes technology, including specialized software as applicable, to maximize productivity.
  • Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports.
  • Develops and maintains electronic files as necessary.
  • Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner.
  • Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties.
  • Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
  • Other duties as assigned.

Qualifications/Requirements:

Experience:

Previous administrative, clerical, or secretarial experience, preferred.

Education:

High school diploma or equivalent, required.

Required profile

Experience

Spoken language(s):
English
Check out the description to know which languages are mandatory.

Other Skills

  • Multitasking
  • Prioritization
  • Proactivity
  • Non-Verbal Communication
  • Detail Oriented
  • Customer Service
  • Self-Motivation
  • Microsoft Office
  • Collaboration
  • Social Skills

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