Associate Manager, National Grants Program (AACHAF)

JOB SUMMARYThe National Trust for Historic Preservation (NTHP) established the African American Cultural Heritage Action Fund (AACHAF) in 2017 to preserve and uplift sites of Black American resilience, activism, and achievement that are fundamental to the nation itself. In partnership with diverse communities and stakeholders, the AACHAF works to center Black American history and historic places at the core of our democracy, while also protecting and preserving the buildings, landscapes, and stories where that history happened. During the AACHAF’s first phase, the NTHP has supported more than 200 preservation projects nationally and is leading a national movement that uses preservation as a force for enacting positive social change.

The AACHAF is a department within the Preservation Division that manages a diverse and evolving set of preservation projects and national initiatives. To grow its impact and improved internal efficiencies, the AACHAF is building a talented team of professionals to (1) implement existing strategies and new priorities, (2) collaboratively manage the work in coordination with internal staff and external stakeholders, and (3) deliver quantifiable, equity-driven outcomes.

The Associate Manager helps manage all aspects of the AACHAF grant programs from external inquiries to application to award; helps manage the grant management database; supports the selection and notification process; assists in tracking, reporting, and storytelling around grant funded projects; supports grant review committees and scheduling; and coordinates with consultants. This position also takes on special projects as needed. A culturally competent, passionate, highly motivated, organized, and detailed professional will contribute to the daily management, work, and enhancement of the systems, reporting, and project coordination of AACHAF projects.

This is an 18-month grant funded opening with the potential to become an ongoing position based on performance and increased revenues, and subject to the availability of continued funding.

DUTIES - Help manage day-to-day functions of the National Grant Program. Serve as the initial point of contact for the public and awardees and help manage the Action Fund grant programs inbox. - Help manage the internal review process for AACHAF grant applications. Maintain a calendar of key dates and ensure that materials are sent for review in a timely fashion. - Help manage external grant review committees; assemble and organize the review materials and background for committee members. - Review of all submitted AACHAF applications to ensure the application is eligible and complete. Ensure follow-up with applicants if additional information is needed. - Review interim and final reports submitted by grantees to ensure compliance with grant guidelines. - Update and improve program-related materials, including application materials and grant guidelines, on savingplaces.org and in an online grant management system. - Gather raw materials and appropriate images and deliver to the Marketing Department for the creation of scripts and storyboards to produce videos for each winning project and ongoing marketing efforts. - Track and proactively monitor grantee progress, ensuring timely reporting and compliance with grant requirements utilizing Monday.com. - Conduct grant data analysis and research on trends in the field to inform grantmaking activities. - Ensure grantee payments are processed in a timely manner and according to standard procedures by working in coordination with the AACHAF Director of Program Finance. - Update information for the AACHAF awards program for the National Trust’s Web site. - Help develop and maintain a system to provide upfront guidance to grant seekers and feedback to unsuccessful grant seekers with the goal of helping applicants better position themselves for future grants. - Additional duties as assigned.

QUALIFICATIONS - At least 3+ years of professional level experience, particularly in a matrixed and geographically dispersed non-profit. Experience helping manage and coordinate projects. Knowledge of historic preservation required. Experience/education in program administration, non-profit administration, or business administration is preferred, with experience in customer service setting a plus. - Advanced organizational, analytical, and problem-solving skills, including issue identification and prioritization. - Intermediate project-management skills, including project budgeting and planning. Ability to achieve results with moderate supervision. - Effective presentation skills. Excellent writing, spelling, grammar, and proofreading skills, as well as strong verbal communication and customer service skills. Strong organizational skills. Excellent attention to detail. - Experience successfully managing key stakeholders and relationships. Proven ability to collaborate across departments to achieve results. Track record of building and maintaining productive relationships with multiple stakeholders. When working in the office, public contact, and ability to work successfully in close proximity to others are required. When working off site, the ability to work effectively in a remote environment, maintaining productivity and communications to meet deadlines and goals, is required. - Have a demonstrated cultural competency and success in engaging historically with underrepresented communities, constituents, partners, and colleagues. A demonstrated interest in and knowledge of African American history, preservation, affinity groups, professional organizations, or related associations is highly desired. Be comfortable talking about identities such as race, ethnicity, sexual orientation, class, ability, and gender in plain, specific terms as they relate to cultural heritage, equity, and social justice. A background in DEIA work a plus. - Ability to prioritize, multi-task efficiently and respond to a high volume of ongoing requests in a timely fashion. Ability to adapt and be flexible in a dynamic work environment. Ability to work effectively with frequent interruptions required. Able to handle frequently changing and/or unscheduled tasks with accuracy. Entrepreneurial spirit and skill set a plus. - Proven ability to continually develop skills related to use of rapidly changing technology and communications best practices. - Demonstrated competence using Zoom, MS Teams, and other video conferencing platforms in a professional setting. Proficient in Microsoft Word and Excel required. Familiarity with other software, including databases, a plus. - Relevant experience &/or education required. - Regular and reliable attendance is required. - Some travel required.

PAY & BENEFITSThis is a full time, non-exempt-level position, eligible for full benefits, including affordable health, dental, vision and life insurance, retirement plan contributions, and 3.5 weeks of paid vacation, plus sick time and holidays.

Hiring range: $30.22-32.97 per hour (annualized to $55,000-60,000 based on a schedule of 35 hours/week)