Bilingual Executive Assistant

At Solventum, we improve lives by helping healthcare professionals do their best work. Join a team using innovation and insight to make a real impact on the future of healthcare. All roles listed are with Solventum, and we’re committed to protecting your personal information—learn more in our Privacy Policy                 

Job Description:

Executive Administrative Assistant

3M Health Care is now Solventum

At Solventum, we enable better, smarter, safer healthcare to improve lives. As a new company with a long legacy of creating breakthrough solutions for our customers’ toughest challenges, we pioneer game-changing innovations at the intersection of health, material and data science that change patients' lives for the better while enabling healthcare professionals to perform at their best. Because people, and their wellbeing, are at the heart of every scientific advancement we pursue.

We partner closely with the brightest minds in healthcare to ensure that every solution we create melds the latest technology with compassion and empathy. Because at Solventum, we never stop solving for you.

The Impact You’ll Make in this Role

As an Executive Administrative Assistant supporting either a Vice President or Senior Vice President, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world. Here, you will make an impact by:

• Providing high-level administrative and coordination support to a Senior Vice President, including complex calendar management, correspondence, presentations, meetings, conferences, travel arrangements, expense processing, budget tracking, reports, records, and procurement of supplies or services.

• Anticipating executive and business needs, establishing priorities, coordinating information across functions, and serving as a trusted liaison with internal and external executives, customers, vendors, agencies, and other stakeholders.

• Applying sound judgment and discretion to independently address non-routine situations, urgent inquiries, and delegated matters, while safeguarding highly sensitive and confidential business, financial, legal, security, and employee information.

• Improving administrative processes and office practices, interpreting relevant policies and procedures, and providing functional guidance, training, or workload coordination to support staff when needed.

• Leading or supporting special projects and committees by coordinating meetings, developing agendas and presentations, tracking action items, communicating status, and driving follow-up through completion.

Your Skills and Expertise

To set you up for success in this role from day one, Solventum requires (at a minimum) the following qualifications:

• High School Diploma or higher and eight (8) years of administrative assistant or executive support experience in a private, public, government, or military environment.

• Advanced English C1

• Specialized post-high school training, college-level coursework, or equivalent administrative skills training.

• Advanced proficiency with standard office software and collaboration tools, including presentations, reports, databases, and budget or financial records.

• Strong written and verbal communication, organizational, coordination, and prioritization skills, with the ability to manage multiple activities and projects independently.

• Experience handling highly sensitive and confidential information with discretion, integrity, accuracy, and sound judgment.

• Experience working effectively with senior leaders, cross-functional teams, and internal and external stakeholders in a complex or global organization.

Work Location

Hybrid Eligible, requiring travel to Belén, Heredia, at least one (1) day per month and for key moments that matter.

Relocation Assistance: Not authorized.

Work Authorization: Must be legally authorized to work in the country of employment without sponsorship for employment visa status. 

Supporting Your Well-being 

Solventum offers many programs to help you live your best life – both physically and financially. To ensure competitive pay and benefits, Solventum regularly benchmarks with other companies that are comparable in size and scope. 

Solventum es un empleador que ofrece las mismas oportunidades. Solventum no discriminará a ningún solicitante de empleo por razones de raza, color, edad, religión, sexo, orientación sexual, identidad o expresión de género, origen nacional, discapacidad o estado de veterano.

Solventum is committed to maintaining the highest standards of integrity and professionalism in our recruitment process.  Applicants must remain alert to fraudulent job postings and recruitment schemes that falsely claim to represent Solventum and seek to exploit job seekers.

Please note that all email communications from Solventum regarding job opportunities with the company will be from an email with a domain of @solventum.com. Be wary of unsolicited emails or messages regarding Solventum job opportunities from emails with other email domains.

Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly.

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