Subsidy Coordinator (Remote)

At WinnCompanies, our work starts with people — the residents who call our communities home, the neighborhoods we help strengthen, and the 4,600+ team members across 30 states, Washington, D.C., and Puerto Rico who make it all possible. As an award-winning owner, developer, and manager of high-impact, mixed-income apartment communities, we are proud to be one of the nation’s leading managers of multifamily housing and one of the largest operators of affordable housing communities.

We bring together people who care about quality housing, meaningful service, and making a difference every day. Through our innovative resident services platform and commitment to exceptional communities, we offer career opportunities for individuals who want their work to create lasting impact.

Interested in learning more? Visit WinnCompanies to explore our benefits, mission, communities, and career opportunities.

About the Opportunity

WinnCompanies is looking for Subsidy Coordinator to join our corporate Compliance team.

The Subsidy Coordinator is responsible for ensuring timely submission of Housing Assistance Payment (HAP) requests and associated Tenant Rental Assistance Certification System (TRACS) files. You will post payments of subsidy funds upon notification from the Accounting Department. Work with Operations to process corrections based on TRACS error messages or transmission reports from Contract Administrators. 

Please note that this position offers a pay range of $14.51-$31.10 per hour based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors. The typical work schedule will be Monday through Friday, between the hours of 8:00AM to 5:00PM. 

Responsibilities: 

• Investigate TRACS errors and collaborate with Contract Administrators and Operations to resolve as necessary. 
• Assist with teaching and training to new users or existing Rent software users with TRACS preparation and submission, as well as proper completion of certifications and error corrections, when necessary or upon request. 
• Submit HAP requests and TRACS files.
• Post subsidy funds upon receipt. 
• Assist sites with Enterprise Income Verification (EIV) compliance, including but not limited to processing repayment plans, running, storing, and/or investigating and resolving EIV report findings as needed. 
• Monitor compliance percentage in TRACS, communicate concerns to Operations and collaborate on ways to improve the compliance percentage. 
• Perform other responsibilities as assigned. 

Requirements: 

• Associate’s degree in accounting and/or finance. 
• 1-3 years of direct affordable housing subsidy work experience, specializing in Project-Based Section 8 and other affordable housing programs. 
• Outstanding verbal and written communication skills. 
• Proficiency in Microsoft Office applications: Excel, Word and Outlook. 
• Demonstrated organizational and record keeping skills. 
• Ability to exercise good judgment and apply initiative. 
• Excellent customer service skills. 
• Strong problem solving skills. 

Preferred Qualifications: 

• Bachelor’s degree. 
• COS and/or CPO certifications. 
• Prior experience in affordable housing management, either as an onsite Property Manager at a HUD subsidized property, or in a centralized subsidy billing environment. 
• Knowledge of RealPage property management software.
  
  

Benefits & Perks
Eligible full-time U.S. employees enjoy a competitive benefits package, including:

• Generous paid time off, paid holidays, sick time, a floating holiday, and a day of service
• Medical, dental, and vision coverage, plus HSA, FSA, and dependent care savings options
• 401(k) with company match and company-paid life, AD&D, and long-term disability insurance
• Tuition reimbursement, professional development opportunities, and career growth resources
• Wellness programs, employee assistance resources, commuter benefits, and employee discount programs
• Flexible work options for eligible positions

Learn more about our benefits at https://www.winnbenefits.com.

If you are a California Resident, please see our Notice of Collection here.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Salary will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.

Internal candidates, please apply here: Internal Careers Hub