HR Coordinator

Are you ready to trade your commute for quality time, your punch card for independence, and your drive-thru for home-brewed?

Essential HR provides fractional, hands-on HR support to small businesses. We're a relationship-driven consulting firm that brings big-company HR experience into small business environments, without the red tape, ego, or one-size-fits-all playbooks.

Our team works closely with clients who value true partnership. You get flexibility, autonomy, and the trust to make smart decisions. You're not just filling a role. You're joining a collaborative team that values good judgment, balance, and meaningful work.

About the Part-Time HR Coordinator Role

The HR Coordinator supports our Senior HR Business Partners with reliable, detail-focused coordination across multiple client files. You'll help HR projects move forward, deadlines get met, and clients get consistent, high-quality service. You'll work closely with two Senior HR Business Partners and play a key role in recruitment coordination, HR documentation, and day-to-day administration.
This role is primarily remote, but we believe in face-to-face time with our clients, and sometimes being onsite is the only way to get the job done. You’ll work at client locations a few times a month, so we’ll give preference to candidates in the Hamilton to Kitchener-Waterloo area.

This is a new role due to business growth that we expect to start in January 2027.

What You'll Do

• Support recruitment by drafting job postings, coordinating interviews, preparing offer documentation, and tracking candidate progress
• Prepare, format, and maintain HR documents such as employee policies, SOPs, and internal templates
• Keep employee records accurate and support onboarding, offboarding, and HRIS updates
• Coordinate payroll inputs and documentation
• Support health and safety administration, including training tracking and record keeping
• Research legislation and assist with client file audits, with guidance, to support compliance

Who You Are

• Organized and reliable, with strong attention to detail and the ability to juggle multiple priorities
• Confident working on your own, and you know when to ask a question or raise a concern
• Curious and adaptable, and keen to keep building your HR skills in a small-business setting
• Quick to learn new tools, technology, and client systems
• Comfortable with a work style built on trust, accountability, and flexible collaboration

Need to Have

• Experience in HR administration, recruitment coordination, or payroll support
• Comfort with Microsoft 365 and an HRIS or applicant tracking system

Schedule

This role is part-time, with a guaranteed minimum of 5 hours per week. We expect hours to stay between 5-15 per week for six months, with extra hours possible depending on project needs.

There are no set daily hours. You'll need some flexibility to work around client and candidate availability, plus internal meetings held Monday to Thursday during regular business hours.

Compensation

$20 to $25 per hour, based on experience and depth of HR knowledge.

How to Apply

If you include a cover letter, tell us which part of HR you enjoy most and why this role interests you.

Want to add a personal touch? You're welcome to include a short video introducing yourself and sharing why this opportunity excites you.

Thank you for your interest in joining our organization and for taking the time to apply. We review every application and will be in touch.

A Human Approach to Hiring

We believe hiring is about people, and we intend to keep it that way. We use AI tools to help behind the scenes, from drafting job postings and sorting applications, to summarizing our interview notes. But every application is reviewed by a real person, and every hiring decision is made by people, not technology.

And when we reach out, it's really us. Every email, phone call, text message and interview is a genuine conversation with someone on our team. We are all for working smarter. But we believe in real people, having real conversations, helping the right people find the right opportunities.

Accommodations are available upon request for candidates participating in the selection process. Please let us know if you require any specific accommodations.

Essential HR provides equal employment opportunities in accordance with the Ontario Human Rights Code and applicable accessibility legislation.