Remote Accounting Clerk (QuickBooks Desktop)

Job Summary:

We are seeking a reliable, organized, and detail-oriented Remote Accounting Clerk (QuickBooks Desktop) to support the daily accounting operations of a food manufacturing and distribution company. This position will be responsible for managing routine accounts payable (AP) and accounts receivable (AR) activities, including processing customer orders, preparing and sending invoices, following up on outstanding and past-due payments, entering supplier bills, reviewing and matching packing slips against supplier invoices, and accurately recording incoming and outgoing payments using QuickBooks Desktop. The role will also involve maintaining organized financial documentation and performing monthly bank statement reconciliations to identify discrepancies and report them to management for review and resolution. The ideal candidate has hands-on experience with QuickBooks Desktop, a solid understanding of basic bookkeeping and accounting procedures, strong data-entry accuracy, and excellent attention to detail. They should also possess professional written communication skills for interacting with customers and vendors, along with the ability to manage daily responsibilities independently, follow established procedures, maintain accurate financial records, and work reliably within a consistent schedule.

Key Responsibilities:

Accounts Receivable (AR)

• Enter customer order confirmations accurately into QuickBooks Desktop.
• Create, prepare, and send customer invoices.
• Follow up with customers by email regarding outstanding and past-due invoices.
• Record customer payments received and ensure transactions are properly documented.
• Monitor open invoices and maintain accurate accounts receivable records.

Accounts Payable (AP)

• Enter supplier bills into QuickBooks Desktop.
• Review packing slips for received orders, match them against corresponding supplier bills, and file supporting documents.
• Prepare supplier payments for processing after obtaining the required approval.
• Process and record approved supplier payments accurately.
• Maintain organized accounts payable records and supporting documentation.

Bank Statement Reconciliation

• Review monthly bank statements and match transactions against those recorded in QuickBooks Desktop.
• Identify discrepancies, missing transactions, or amounts that do not match.
• Document and flag discrepancies for the manager to review and resolve.
• Perform other duties related to the position as assigned.

Qualifications & Requirements:

• Proficient level of English (written and spoken).
• Strong interpersonal and communication skills with clients, vendors, and teammates.
• Previous hands-on experience using QuickBooks Desktop.
• Experience handling accounts payable and accounts receivable.
• Understanding of basic bookkeeping, invoicing, payment processing, and bank reconciliation.
• Strong data-entry accuracy and exceptional attention to detail.
• Ability to review and match invoices, bills, packing slips, and payment records.
• Experience in food manufacturing, distribution, or inventory-related accounting is a plus.
• Resourceful, accountable, with a strong sense of ownership.
• Out-of-the-box thinker, highly adaptable, reliable, self-motivated, and confident.
• Strong problem-solving skills with the ability to work independently.
• Strong attention to detail and multitasking skills in fast-paced work environments.
• Excellent organizational skills with the ability to manage daily operations.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Familiar with standard business tools (email, spreadsheets, document management).
• Ability to quickly learn new systems, software, and workflows.
• Ability to follow established processes accurately with minimal supervision.
• Ability to work U.S. EST (New York) business hours and adapt to business needs.
• Available to work Mon–Thu 9:00 AM–6:00 PM; Fri 9:00 AM–12:00 PM EST.
• Interested in long-term career opportunities.
• Able to undergo a background check.
• Reliable Windows 10+ computer, two monitors, and high-speed internet.
• Reliable backup power source (e.g., power bank, UPS, inverter, or generator) for uninterrupted work during outages.
• Professional home workstation capable of supporting uninterrupted remote work.

Compensation & Benefits:

• 100% remote work.
• Compensation in USD.
• Full-time position with 40 hours weekly.
• Please note that this is a long-term opportunity.
• Great work environment with potential for growth.