Fleet Project Support Specialist

Job Description:

Job Description

At Sparklight, a Cable One brand, we keep our customers and associates connected to what matters most. For our associates, that means: a thriving and rewarding career, respect for the communities where they live and work, a focus on health and wellness, an excellent work/life balance, and an open and inclusive workplace.  

We are open to hiring remote if we find the right talent in any of the following states: AL, AR, AZ, FL, GA, IA, ID, IL, IN, KS, LA, MD, MN, MO, MS, NC, ND, NE, NM, NV, OR, OK, PA, SC, SD, TN, TX, UT.

The Entry-Level Fleet Project Support Specialist provides analytical and administrative support to Cable One and its subsidiaries' fleet operations. Under the direction of Fleet leadership, this role helps maintain accurate fleet records, compile routine reports, review vehicle and maintenance data, and support day-to-day fleet processes. The position assists with monitoring fleet utilization, costs, registrations, repairs, and telematics information to help the team identify trends and maintain reliable, compliant fleet operations. The analyst works closely with the Fleet Manager and partners across Safety, Operations, Finance, Procurement, and external vendors.

Key Responsibilities

• Enter, update, verify, and maintain fleet information in company systems and spreadsheets, including vehicle assignments, mileage, fuel, maintenance, registration, and related records.
• Compile routine fleet reports and dashboards using established templates; assist with checking data for accuracy and completeness before distribution.
• Assist with reviewing fuel, maintenance, repair, mileage, utilization, and telematics data to identify items that may need follow-up by Fleet leadership.
• Support administration and data quality of fleet platforms, including Samsara and applicable fleet, maintenance, fuel, and registration systems; escalate system or data issues as needed.
• Assist with vehicle registration, licensing, inspection, title, and other fleet documentation processes, including tracking renewal dates and outstanding items.
• Help track maintenance and repair activity, vendor invoices, vehicle downtime, and recurring issues; route questions or exceptions to the appropriate Fleet team member.
• Support vehicle assignment, inventory reconciliation, replacement planning, and vehicle disposition activities by gathering information and maintaining supporting documentation.
• Assist with tracking fleet expenses, budgets, and total cost of ownership (TCO) using established processes and guidance from Fleet leadership.
• Coordinate information and follow-up with Fleet, Safety, Operations, Finance, Procurement, Human Resources, and external vendors as assigned.
• Document processes, maintain organized records, and suggest practical improvements as familiarity with fleet operations develops.

Role Expectations

• Demonstrate strong attention to detail and maintain accurate, timely fleet records.
• Complete assigned reports, data updates, and administrative tasks within established deadlines.
• Follow documented procedures and ask questions or escalate discrepancies when information is unclear.
• Develop working knowledge of fleet systems, including Samsara, and demonstrate willingness to learn additional platforms.
• Communicate professionally and follow through on assigned tasks with Fleet leadership and cross-functional partners.
• Handle company information responsibly and maintain organized supporting documentation.
• Build knowledge of fleet operations, vehicle lifecycle concepts, and applicable DOT and registration requirements.

Preferred Qualifications

• Associate degree, relevant coursework, or equivalent combination of education and experience preferred.
• One to two years of experience in data entry, reporting, administration, fleet, transportation, logistics, or a related support function preferred; relevant entry-level candidates may be considered.
• Basic proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
• Strong organizational skills, attention to detail, and ability to manage multiple routine assignments.
• Comfort learning business systems and working with spreadsheets, databases, and operational records.
• Interest in developing a career in fleet management, transportation, or operations.

Core Competencies 

• Committed: Values each and every customer, while working hard to keep their business and support our communities. 
• Helpful: Delivers support in the ways that are most useful to our customers and addresses their needs with expertise, respect, and empathy. 
• Proactive: Understand what our customers need, and actively works to make their relationship with use seamless, easy, and rewarding. 
• Personal: Knows our customers well, and tailors our communications and interactions to address their needs and expectations. 

Benefits

Cable One and our family of brands appreciates the role our associates play to help the company grow, and in return an excellent benefits package is offered to our associates to recognize the importance of their contributions, such as: 

• Medical, dental, and vision plans – start when you start! 
• Life insurance (self, spouse, children)
• Paid time off (vacation, holiday, and personal/sick days) 
• 401(k) - 100% company match starts day 1 of employment (up to 5% of eligible compensation) 
• Group Legal plan with Identity Theft Protection

Additional Perks 

• Tuition reimbursement (up to $5,250 on 1st year) 
• Up to seventy-five dollars a month towards cable and internet services 
• Annual community support to various organizations across the U.S. 
• Associate recognition & awards programs
• Advancement opportunities 
• Collaborative work environment 

Our Commitment

Diversity lies in the communities we serve and among the associates who dedicate themselves to ensure our continued success. Here at Cable One and our family of brands, we believe it is our individual and unique talents, backgrounds and perspectives that, when combined, truly make us an unstoppable force. "Stronger Together" is not just a verbal cue, it is the motto that our associates live by, exemplify, and embody each and every day.

Cable One and our family of brands is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.
 

Pre-hire Processes

Cable One and our family of brands is committed to keeping our associates and customers safe. Job offers are contingent upon the results of background, drug screening, and reference check. Only after successfully passing these pre-hire clearances are individuals approved for hire and ready to start their successful and rewarding career.