Administrative Coordinator

Do you want your day-to-day work to have a real, meaningful impact on your entire team?

When people around you are overwhelmed and disorganized, you bring order to the chaos with your detailed eye, reliable presence, and trustworthy self.

If you're the type of person who takes pride in supporting people and making things work better, we think you'll love this role.

Who we are

moneyGenius is a proudly Atlantic Canadian company with a simple mission:

Make money easy and fun for everyone.

To achieve this, we’re committed to making both moneyGenius.ca and creditcardGenius.ca the leading Canadian resources for all things money. In addition, we're reinventing personal finance education and rewards with our new GeniusCash app that makes learning about and maximizing your money fun and engaging.

Our team helps over 400K Canadians per month make the most informed financial decisions by building best-in-class fintech products and crafting high-quality educational content. Through GeniusCash rewards, Canadians have banked over $6.4M since 2021.

And if that wasn’t enough, we were named one of Canada’s Top Growing Companies and Top Growing Women-Led Companies by The Globe and Mail's Report on Business Magazine, as well as a winner in Deloitte’s Technology Fast 50 program. These achievements are a testament to our growth, and reflect the remarkable hard work, dedication, and unwavering commitment of our team to our mission: to make money easy and fun for all Canadians. 

So if you want in on our mission, read on…

Requirements

We need a detail-oriented, resourceful, and reliable Administrative Coordinator to join our growing Admin Team and help keep our day-to-day operations and projects running smoothly. In this role, you will:

• Support project coordination by tracking project timelines, checking in with Team Leads ahead of deadlines, and flagging potential delays early so they can be addressed
• Assist with project check-ins, status updates, and retrospectives by scheduling meetings, taking notes, and following up on action items
• Help maintain our task boards and tracking tools by keeping them clean, current, and backed up
• Coordinate calendars and scheduling for meetings, events, and milestones
• Monitor shared inboxes, reply using established templates, and route requests to the right person
• Organize and maintain internal documentation, spreadsheets, and standard operating procedures.
• Assist the Founders and leadership team with administrative and operational support as needed.
• Send recurring reminders and communications, such as compliance and process refresher emails
• Update KPI metrics and reporting spreadsheets on schedule
• Organize employee engagement logistics such as team lunches, birthday and anniversary recognition, and holiday events
• Provide marketing support on a variety of initiatives
• Help keep documentation and standard operating procedures organized and up to date
• Respond to administrative requests from team members promptly and thoughtfully
• Pitch in on stretch projects and cross-functional work as needed, wearing many hats in a fast-paced, lean, and agile environment

Who you are

• You have 1–3 years of experience in an administrative, coordination, or operations role, ideally in a fast-paced startup or professional services setting where multitasking is second nature.
• You have a bachelor's degree in Business or a related field, or equivalent experience.
• You're legally eligible to work in Canada.
• "Organized" is your middle name – you thrive on structure, meet deadlines with ease, and keep things running like clockwork.
• You're a dependable, trustworthy self-starter who takes great pride in doing excellent work.
• You're highly resourceful and love solving problems – no task is too small, and no challenge is too big.
• You have an affinity for following and improving scalable, efficient, and effective processes and workflows.
• You have strong written and verbal communication skills, and you know how to collaborate effectively across teams.
• You're tech-savvy and comfortable with tools like Google Workspace, project management platforms, and other work management software.
• Scheduling, organizing, and prioritizing are your superpowers – and your attention to detail is second to none.
• You thrive in a remote-first environment and know how to stay connected and productive while working from home.
• You’re able to work in ET or AT time zones because most of our team is located in Eastern and Atlantic Canada, making overlapping work hours essential for real-time collaboration and timely communication.
• You have a growth mindset – you're always learning, adapting, and ready to take on new challenges.
• Most importantly, you care about making life easier for those around you – and you do it with a smile.

Benefits

We take care of our team. Here's a quick list of benefits you'll get working with us:

• Work from home anywhere in Canada with permanent remote full-time status
• Opportunities for continuous growth and career advancement
• Competitive salary based on your skills and experience
• Performance-based bonuses
• 100% paid premiums for health, dental, and vision insurance
• Ample vacation time and standardized public holidays across Canada
• New employee toolkit that contains everything you need to do your job well (includes a company laptop, a second monitor, and a dozen other useful items)
• Mental health support through inConfidence and the Calm app
• Mobile phone allowance to help cover part of your monthly bill
• Regular team-building fun including team games, lunches, happy hours, competitions with prizes, and more
• Challenging and rewarding work that has a real impact on the financial health of Canadians

Let's talk

Please apply with your cover letter addressed to Tanya so we know that you thoughtfully reviewed our job description.