Part-Time Finance & Operations Coordinator

Toronto, Ontario | Hybrid/Flexible | 20 hours per week 
Initial six-month contract, with potential to extend 

Paralucent is looking for a dependable and detail-oriented Part-Time Finance & Operations Coordinator to take ownership of our day-to-day finance administration and help improve our internal processes. 

This role is well suited to an experienced bookkeeper, accounting coordinator, or finance administrator who enjoys working independently in a growing small-business environment. You will manage recurring financial activities, follow up with clients and contractors, maintain accurate records, and help ensure important details do not fall through the cracks. 

What You’ll Do 

• Prepare and issue client invoices 

• Monitor accounts receivable and follow up professionally on outstanding payments 

• Match payments and remittances to invoices 

• Coordinate the collection of timesheets, unit sheets, purchase orders, and other billing information 

• Review and coordinate vendor and contractor payments 

• Verify contractor hours, rates, timesheets, and payment calculations 

• Maintain accurate records in QuickBooks Online 

• Complete bank and credit-card reconciliations 

• Assist with payroll administration and month-end activities 

• Prepare recurring cash-flow, aging, invoicing, and collections reports 

• Support project-level revenue, cost, utilization, and profitability reporting 

• Maintain organized electronic finance records 

• Document and improve finance and administrative processes 

• Identify opportunities to improve workflows using Excel, Power Automate, and related tools