Legal Executive Assistant

Job Description:

The Executive Assistant performs the full range of executive -level administrative, organizational and strategic support to the Chief Legal Officer (CLO) and members of The Penn Mutual  Law Department. You will develop broad and comprehensive experience, skills and knowledge in Law Department policies, procedures and practices. You will also help facilitate and coordinate projects and deadlines directly or through others, and work with minimal supervision.

We’ve embraced a flexible, hybrid approach to work. Based on your role and personal preference, we empower you to choose where you work best. This model allows you to balance your life and bring your whole self to work.

Responsibilities

• Coordinate and optimize scheduling of the CLO’s schedules, priorities, presentations,  and commitments to ensure productivity, effectiveness, and strategic focus.

• Supports the Office of the Corporate Secretary including assisting with drafting minutes for affiliated boards and committees, record keeping, and file management.

• Handle highly confidential and sensitive information with the highest level of professionalism and discretion.

• Draft, edit, and proofread executive correspondences, presentations and other communications with keen attention to detail.

• Assures the planning and coordination of the CLO’s calendar of events; schedules appointments and prepares detailed itineraries, complete with travel accommodations and maintenance of  travel and expense records; coordinate staff and department meetings and agenda,

• Supports the department’s onboarding process including the onboarding of new associates and assisting in the attorney rotation process associated with its intern/extern program.

• Works with Information Technology to facilitate training and communications to Law team on key technology updates.
• Leverage artificial intelligence and other emerging technology to streamline workflows, improve processes, enhance executive effectiveness and support business objectives.

• Displays a strong knowledge of desktop tools such as the Microsoft Suite of Office products and electronic mail systems.
• Assist in the maintenance of departmental records, including its electronic files and those held at off-site location.
• Track departmental budget.
• Provide assistance to the paralegal team as needed.

Skills and Abilities

• Ability to exercise discretion in accessing and working with confidential information
• Exceptional attention to detail, with a commitment to high quality work.
• Able to work independently with minimal direction and supervision.
• Flexible and comfortable with ambiguity; ability to thrive in a fast pace environment, with shifting priorities.
• Intellectual curiosity and the aptitude and desire for continuous learning.
• Proven ability to take initiative, act with a sense of urgency and follow through.
• Strong organizational and planning skills and the ability to manage multiple conflicting deadlines
• Strong problem solving skills.
• Demonstrated ability to collaborate and build relationships and interface with leaders and associates across the organization.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint and Microsoft Outlook).
• Ability to gain proficiency in Company tools and systems.
• Ability to make a positive contribution as demonstrated by learning new skills and making suggestions for process/procedure improvement

Education

• H.S. Diploma or Equivalent Required and
• College Degree or Paralegal certificate Preferred

Experience

• 7+ years providing administrative support to senior level executive. Required and
• Paralegal skills Preferred

Base Salary Range - $95,000 - $115,000

For over 175 years, Penn Mutual has empowered individuals, families and businesses on the journey to achieve their financial goals. Through our partnership with Financial Professionals across the U.S., we help instill the confidence and reliability that comes from a stronger financial future. Penn Mutual and its affiliates offer a comprehensive suite of competitive products and services to meet the unique needs of Financial Professionals and their clients, including life insurance, annuities, wealth management and institutional asset management. To learn more, including current financial strength ratings, visit www.pennmutual.com.

Penn Mutual is committed to Equal Employment Opportunity (EEO). We provide employment and advancement opportunities to all qualified applicants and associates, according to applicable laws. This is reflected in our practices for hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment, compensation, selection or training, and all other terms and conditions of employment. All employment-related decisions and practices are free from unlawful discrimination. This includes: race, creed, color, national origin, ancestry, citizenship age, gender (including pregnancy), sexual orientation, gender identity or expression, domestic partnership or civil union status, marital status, genetic information, disability, religious observance or practice, liability, veteran status or any other classification protected under applicable law.