Executive Personal Assistant to Investor and Advisor

Responsibilities:

• Provide holistic support to ensure the Executive's professional success and personal well-being through proactive management of priorities. 
• Manage high-volume scheduling and oversee calendars across multiple time zones. Prioritize and coordinate meetings with an understanding of context and stakeholder needs.
• Oversee inbox management, including triaging messages, flagging urgent items, and clearing out non-essential emails.
• Coordinate travel arrangements and prepare detailed trip itineraries for both personal and professional.
• Serve as primary liaison with financial and legal teams, filtering issues to ensure only high-leverage matters reach the Executive.
• Handle administrative and operational tasks such as sending invoices. 
• Plan and execute professional and personal events ranging from client meetings to founder dinners and family gatherings
• Coordinate and manage gift selections for professional and personal occasions.
• Maintain and update family calendar, including commitments, activities, and logistics.
• Arrange personal appointments, maintaining comprehensive records and ongoing schedules.
• Manage family logistics, including childcare arrangements, activities, and personal appointments.
• Oversee household operations, including staff management, renovation projects, supplies, and maintenance.

Qualifications:

• Previous 4+ years of experience as an Executive Assistant or similar role supporting Founders, C-level, or senior leadership. 
• Highly intelligent, proactive, and resourceful with strong problem-solving skills.
• Confident decision-maker with excellent judgment, discretion, and sensitivity.
• Comfortable taking initiative, managing up, and presenting clear action plans.
• Process-oriented with a continuous improvement mindset.
• Steady, positive energy and adaptability in a fast-paced environment.
• Strong ability to work independently and remotely with minimal supervision.
• Creative thinker with a sense of taste and attention to detail.
• Proficient with tools such as Google Workspace, Notion, Slack, Zoom, and ChatGPT.