Sample Assistant

WHO WE ARE:

Job Description:

YOU WILL BE: 

We are seeking an organized, proactive, and detail-oriented Editorial Sample Assistant to oversee the end-to-end lifecycle and physical management of our sample inventory. In this role, you will be responsible for maintaining an impeccably organized sample closet, managing systemic tracking for photo shoots, and executing the hands-on physical operations of receiving, packing, lifting, and delivering shipments across teams.

Additionally you will serve as a key liaison to external vendors and brand partners, coordinating arrival schedules, resolving shipment discrepancies, and facilitating timely returns. Working closely with styling teams, Product Supervisors, and logistics personnel, you will ensure seamless workflow support from initial receipt to final return.

WHAT YOU WILL DO:

• Sample Closet Management: Oversee the physical organization and maintenance of the sample closet, structuring inventory by shoot schedules, categories, or customized configurations as directed by the Sample team.
• Shipment Handling & Physical Logistics: Efficiently unpack incoming shipments from distribution centers, pack outbound returns, and physically lift, move, and deliver heavy trunks and boxes directly to the receiving team and studio spaces.
• Systemic Tracking & Inventory Control: Meticulously track sample movement by systematically checking products in upon arrival, checking them out for photo shoots, and auditing items upon return to ensure 100% inventory accuracy.
• Quality Assurance & Defect Inspection: Inspect incoming samples against purchase orders to confirm item accuracy and condition, promptly reporting any defects or discrepancies to Product Supervisors.
• Shoot Preparation & Onsite Support: Prep and stage samples for onsite and offsite photo shoots, including packing mobile trunks, organizing wardrobe by shoot date/type, and assisting styling teams with in-store inventory pulls.
• Vendor & Distribution Logistics: Process timely sample returns to vendors and fulfillment centers (FC), generating accurate tracking documentation and following up on pending shipments.
• Vendor Communication & Logistics Coordination: Serve as the primary point of contact for external vendors and brand partners to coordinate sample arrivals, request missing items, resolve shipment discrepancies, and streamline return logistics.
• Cross-Functional & Ad Hoc Support: Partner closely with Product Supervisors and Managers on special projects, administrative tasks, and daily studio operations to ensure seamless workflow execution.

WHAT YOU WILL BRING:

Required Qualifications (Minimum Requirements):

• BA/BS
• Keen eye for details, strong organizational skills and passion for documentation and process
• Proficiency with Google Workspace (Docs, Sheets, Drive) and Microsoft Office Suite (Excel, Word)
• Team player with self-confidence, assertiveness and personal motivation
• Ability to multi-task / manage multiple projects with concurrent deadlines
• Ability to respond positively and act with a sense of urgency to challenging work and deadlines
• Positive attitude and can manage the repetitive nature of the role
• Work as an integral part of a talented team in a fast-paced, proactive environment with collegial / partnership approach
• A passion for product and always exceeding internal and external customer expectations
• Ability to repeatedly lift and maneuver trunks and boxes weighing up to 50 lbs

Preferred Qualifications (nice to haves):

• Prior internship or work experience in a retail environment, photo studio, sample closet, or inventory control role.
• Familiarity with inventory management software, warehouse management systems,  or sample tracking tools

YOUR LIFE AND CAREER AT EXEMPLAR LUXURY GROUP:

• Opportunity to work in a dynamic fast paced environment at a company experiencing growth and transformation 

• Exposure to rewarding career advancement opportunities across the largest multi-brand luxury retailer from retail to distribution, to digital or corporate 

• Comprehensive benefits package for all eligible full-time employees (including medical, vision and dental)
• An amazing employee discount

Benefits: We offer the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, basic life insurance, supplemental life insurance, disability insurance, and a variety of additional voluntary benefits (such as critical illness, hospital and accident insurance).

Thank you for your interest with Exemplar Luxury Group. We look forward to reviewing your application.

Exemplar Luxury Group is an equal employment opportunity employer and is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Exemplar Luxury Group and would like to request special assistance or an accommodation, please contact candidatesupport@exemplarluxury.com.

Compensation for this role varies by geographic location. The listed range reflects multiple markets, including higher-cost areas. Actual starting pay will be determined based on work location, experience, and other job-related factors.