Administrative Assistant 2

Job Description

Harborview Clinical Engineering has an outstanding opportunity for an Administrative Assistant.

WORK SCHEDULE

• Days
• Full-time

POSITION SUMMARY

Provide the interface between customers, staff and department functions to maintain the computerized maintenance management systems database (TMS).  Provide central communications and documentation point for department sustained operations.  Provide quality control and oversight of all documented work and closeout data within the TMS system and front office functions.

PRIMARY JOB RESPONSIBILITIES

• Under general supervision, independently perform a variety of complex clerical projects and assignments such as revising filing systems and updating data base files.
• Working knowledge of TMS to enter, edit and complete both Corrective and Preventative Maintenance Work Orders.
• Triage requests to assign priorities and dispatch to shops.
• Dispatch to shops via phone, fax, email, pager, radio, etc as required to enact service.
• Maintains TMS system data creditability and integrity.
• Track and maintain database for requisitions and purchase orders in support of department as requested.
• Order office supplies for the department, maintaining an inventory to sustain the department’s needs.
• Distribution of the incoming and outgoing mail ensuring communication with other departments both at HMC and UW.
• Inform department Management of any unscheduled time off or sick leave of departmental staff.
• Vendor and phone screening dispatching calls to the appropriate personnel.
• Interface with vendors in a professional manner.
• Maintain filing system; including archives.

REQUIRED POSITION QUALIFICATIONS

Requires High School/ GED AND two years of office or administrative support experience.

Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Compensation, Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Shift:

Temporary or Regular?

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER 

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. 

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.