Marketing Assistant

About Penbrothers 

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is a growing dental support organization supporting approximately 54 dental practices and more than 500 employees across multiple locations. They are an established, forward-thinking organization dedicated to delivering top-tier services and community-driven initiatives, empowering their team with modern tools and hands-on opportunities to build impactful multi-channel marketing campaigns. 

About the Role

The Marketing Assistant keeps our marketing programs running day to day. Working under the guidance of the Director of Marketing & Growth, you will help plan events, manage our social media accounts across multiple practices, build and send email campaigns and newsletters, and coordinate branded merchandise. This role suits an organized, detail-minded person who wants hands-on experience across many channels. 

Work hours: Pending (Must have significant overlap with U.S. Eastern Time business hours)

Work set-up: Remote

What you’ll do

• Events

• Coordinate logistics for company events, conferences, and community activities, including venue details, vendors, shipping, and timelines.

• Prepare event materials such as signage, booth displays, handouts, and giveaways.

• Manage registrations, RSVPs, and attendee communications before and after events.

• Staff events as needed and help gather leads, photos, and feedback.

• Social media 

• Draft, schedule, and publish posts across company social accounts following the content calendar and brand guidelines.

• Monitor accounts daily, respond to comments and messages, and flag issues to the Director.

• Capture photos and short videos at events and around the organization for use in content.

• Track engagement and follower metrics and compile monthly performance summaries.

• Email campaigns 

• Build, proof, and send email campaigns in our email marketing platform. 

• Maintain and segment contact lists, keeping data clean and compliant with opt-in and unsubscribe rules.

• Test emails for formatting, links, and display across devices before sending. 

• Report on open rates, click-through rates, and other results.

• Newsletters 

• Gather content from team members and departments for each newsletter issue

• Draft and edit articles, announcements, and calls to action in the brand voice. 

• Lay out and proofread each issue and keep the publishing schedule on track.

• Branded items and purchasing

• Source vendors and request quotes for promotional products, apparel, and printed materials.

• Place orders within approved budgets, confirm artwork proofs, and track delivery. 

• Maintain an inventory of branded items and marketing supplies. 

• Process invoices and keep purchasing records organized.

• General marketing support

• Help create marketing collateral such as flyers, presentations, and web updates using templates and design tools.

• Keep marketing files, brand assets, and project trackers organized and current.

• Support campaign planning, research, and reporting. 

• Take on other marketing requests as assigned by the Director of Marketing & Growth.

What You Bring

Required Qualifications 

• Bachelor's degree in marketing, communications, business, or a related field, or equivalent work experience. 

• 0–2 years of experience in marketing, communications, or a related role (internships count). 

• Working knowledge of major social media platforms and their business tools. 

• Proficiency with Microsoft Office or Google Workspace. 

• Ability to work occasional evenings or weekends and travel locally for events. 

Preferred Qualifications

• Experience with an email marketing platform such as HubSpot, Mailchimp, or Constant Contact.

• Familiarity with design tools such as Canva or Adobe Creative Cloud. 

• Experience with social media scheduling tools such as Hootsuite, Sprout Social, or Later. 

• Experience using project management tools such as ClickUp to track tasks, timelines, and deliverables

• Experience supporting events or ordering promotional products. 

Skills and attributes 

• Strong written communication, with a sharp eye for grammar, tone, and detail

• Highly organized, able to juggle several projects and deadlines at once. 

• Takes direction well while showing initiative and good judgment. 

• Creative and curious about marketing trends, content, and audiences.

• Comfortable with numbers and basic reporting. 

• Friendly and professional when working with colleagues, vendors, and the public.

• Handles budgets and company information responsibly. 

Don't meet every single requirement? At Penbrothers we are committed to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but you don't feel 100% aligned with the qualifications, we encourage you to apply anyway. You may just be the right fit for this or other roles.

Our Hiring Process & AI Disclaimer:

We use AI tools to streamline our application process—including an initial conversation with an AI Interviewer. All hiring decisions are made entirely by humans: our Talent Acquisition team guides your full candidate journey and makes all evaluation decisions.

You are welcome to use AI for CV refinement and research, but real-time AI assistance during interviews or skill assessments is strictly prohibited to ensure an authentic evaluation.

Read our full AI Disclaimer to learn more.

What You’ll Get

 At Penbrothers, we are obsessed with creating positive employee experiences. Here you’ll find an environment that nurtures learning and provides opportunities for growth. You’ll have the opportunity to make an impact on fast-growing startups and dynamic companies. 

• Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience. 

• Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.

• Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home. 

• Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.