Job description

This role is accountable for compliance approval, purchasing and payment management for all invoices for PDx R&D

Roles and Responsibilities

Accountable for local application of No PO No Pay policy ensuring that all orders are raised in Agora Purchasing System prior to work being committed, and before payment is made.
Key user of AST compliance system & R&D point of contact for compliance team.
Ensure all relevant R&D contracts have pre-approval within these systems prior to any work being committed to, and that invoices are approved appropriately prior to being paid
Document Compliance Systems and Processes as applicable to R&D processes.
Work with compliance team to resolve any issues arising.
To provide cover for PDx Operations Specialists in different locations
Provide reports on PO status identifying potential invoicing or payment issues as required.
Work with Finance and Project teams to resolve issues of late or non-payment.
Work with finance and sourcing to ensure vendor POs and Invoices have the correct payment terms.
As required raise sundry invoices to 3rd party vendors or internal recharges to other GE sites to cross charge internal labour costs and direct project expenditure
As required provide support on other R&D Operations activities

Quality Specific Goals:

Aware of and comply with the GEHC Quality Manual, Quality Management System such as GMP and GLP and applicable laws and regulations as they apply to this job type/position.
Complete all planned Quality & Compliance training within the defined deadlines.
Identify and report any quality or compliance concerns and take immediate corrective action as required.

Qualifications:

High school diploma, GED or local equivalent and 3 years of experience working in a corporate environment
Strong operational background from similar processes.
Strong written and oral English communication skills

Preferred Qualifications:

A self-starter able to work on own initiative and well in a team environment
The ability to understand local business issues, articulate the issue to colleagues and to provide potential solutions to these issues.
The ability to review data and to identify potential issues
Excellent administrative and interpersonal skills, with ability and confidence to work effectively across multiple project teams
Knowledge of Excel and Powerpoint

Relocation Assistance Provided: No

R&D Purchasing and Payment Operations Specialist

Role overview