Financial Operations Associate

Financial Operations Associate

Full Time | Fully Remote | Finance and Administration

SUMMARY

DoveLewis Veterinary Emergency & Specialty Hospital is hiring a Financial Operations Associate for a fully remote, full time position within its Finance and Administration department. This role is responsible for financial transaction processing, invoice management, account reconciliation, payment tracking, financial documentation, and general accounting support

The ideal candidate has two to five years of experience in financial operations, accounting, accounts payable, accounts receivable, bookkeeping, or financial administration. Candidates should demonstrate strong numerical accuracy, organizational skills, attention to detail, and the ability to manage financial records independently while collaborating with a professional finance team.

This position supports the financial administration of DoveLewis and contributes to the reliable operations of its nonprofit veterinary emergency and specialty healthcare services

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Process and record financial transactions, invoices, payments, expenses, and adjustments accuratey
• Support accounts payable and accounts receivable activities, including invoice processing, payment monitoring, and account updates.
• Review invoices, payment requests, and supporting documents for accuracy, completeness, and proper authorization
• Perform account reconciliations and investigate transaction discrepancies
• Maintain accurate financial records, spreadsheets, reports, and electronic documentation
• Monitor outstanding invoices, payment schedules, and pending financial transactions.
• Assist with general ledger activities, account coding, and financial data entry.
• Support monthly and annual financial closing activities by preparing reconciliations and supporting schedules
• Communicate with vendors and internal departments regarding payment questions and financial documentation
• Identify errors, investigate irregularities, and escalate unresolved financial issues
• Maintain confidentiality when handling financial, employee, donor, and organizational informaton
• Assist with improving financial processes, documentation, and administrative procedures.
• Perform additional finance and administrative responsibilities as assigned

KNOWLEDGE AND EXPERIENCE REQUIRED:

• Two to five years of professional experience in accounting, financial operations, bookkeeping, accounts payable, or accounts receivable.
• Knowledge of financial transaction processing, invoice management, account reconciliation, and financial recordkeeping.
• Experience working with accounting software, financial databases, and spreadsheet applications.
• Understanding of financial controls, transaction approvals, documentation standards, and confidentiality
• High school diploma or equivalent required. Additional education or training in accounting, finance, or business administration is preferred

SKILLS REQUIRED:

• Strong numerical accuracy and attention to detail.
• Excellent organizational and time management abilities.
• Proficiency in Microsoft Excel, spreadsheets, and financial software.
• Ability to review financial information and identify discrepancies.
• Effective written and verbal communication.
• Ability to manage multiple assignments and meet established deadlines.
• Strong problem solving and analytical skills.
• Ability to work independently in a fully remote environment

Bonus Points

• Experience supporting nonprofit financial operations.
• Previous experience in healthcare, veterinary services, or professional service organizations.
• Familiarity with general ledger systems, financial reporting, and expense management platforms.
• Experience documenting financial procedures and improving administrative workflows

BEHAVIORS REQUIRED:

Demonstrates integrity, accountability, professionalism, discretion, and dependability. Maintains accuracy when handling financial information, communicates respectfully, follows established procedures, and contributes positively to team objectives. Shows initiative and exercises sound judgment when resolving routine financial matters

PHYSICAL DEMANDS:

This fully remote position requires extended computer use, sitting, reading, and regular communication through digital platforms, telephone, and video meetings. Reasonable accommodations may be provided where applicable.

Experience

Two years of relevant professional experience in accounting, finance, financial operations, or administrative transaction processing.

EMPLOYEE EXPERIENCE AND BENEFITS

DoveLewis provides an opportunity to contribute to a nonprofit veterinary healthcare organization with an important community mission

Benefits include:

• Health insurance.
• Retirement savings benefits.
• Paid leave, subject to applicable eligibility requirements and organizational policies.
• A professional environment focused on collaboration, accountability, and organizational service