Bid and Proposal Manager

Job Description:

Job Title: Bid and Proposal Manager

Location: Remote, UK based

Type: Permanent, Full-Time 37.5 hours per week

Velonetic represents the joint ventures between DXC Technology, the International Underwriting Association (IUA), and Lloyd’s of London.  Previously referred to as the London Market Joint Ventures, we have been operating for over 20 years in the London market (Lloyd's and Company), in both insurance and reinsurance business. Processing over £101 billion worth of premium and claims transactions today, we are building a new digital platform and services that will enable our customers to move transactions and money through the processing lifecycle with greater efficiency and speed, releasing time to drive innovation and focus on higher value activities.  Our core business services involve performing checks on insurance documents, processing premium transactions and processing claims transactions.

Individual will reside in the UK and have Right to Work in the UK.

Job Overview

This is an exciting opportunity for someone with good communication skills and an eye for detail that enjoys being part of an enthusiastic and determined team. The Velonetic Bid and Proposal Lead is the single point of contact to the Sales lead for all activity required to develop and publish a compelling client proposal from pursuit strategy and proposal development to content creation and editing.

The Bid and Proposal Lead role is typically involved in all formal bid submissions required by Velonetic. They engage in the request for information (RFI) and request for proposal (RFP) stages and assist with, or lead, the creation of messaging collateral.
After the arrival of the RFP, The Bid and Proposal Lead is responsible for the effective operation of the Bid team, developing the bid plan, which includes at a minimum adherence to required stages of Velonetic governance and that encompasses a dedicated plan to produce and deliver the proposal document, applying industry best practice throughout.

They must understand the business context of the opportunity and the essence of the Velonetic offering, messaging, solution, differentiators and win themes. Success in the role is based on understanding the client, their industry and their drivers for coming to market and then eliciting and translating the Velonetic perspective into a client-oriented story through the proposal, orals, and any other written collateral.

The Bid and Proposal Lead is also responsible for working with the Bid Team and Subject Matter Experts (SMEs) to provide guidance and coaching on how to deliver the messaging and story for maximum client impact and differentiation against any competitors. They should also be able to provide writing support to the rest of the pursuit members, covering all proposal tasks including strategy, messaging, Executive Summary, managing the proposal production and writing.

What you will be doing

Pursuit Strategy

• Supports proposal strategy development and other planning activities that help the Bid team plan and shape client deliverables
• Determines the right proposal resource mix and engagement plan based on complexity of the deal
• Builds trusted relationships with key stakeholders (Sales, Delivery, product management, legal, pricing) to identify and capture proposal inputs  
• Leads Proposal Storyboarding by actively participating in strategy sessions for example, Client Solution Strategy, Solution Design Workshops
• Facilitates and owns development of the Message Map
• Supports and guides the Sales Lead to develop the opportunity Executive Summary
• Ensures consistency of messaging across all proposal deliverables, for example, proposal documents, orals session slides
• Provides ongoing leadership and guidance to the Bid team throughout the proposal life cycle

Proposal Development

• Leads kick off meetings, regular deal review forums, and working sessions
• Researches the client organisation, its media, marketing, and approach to articulate what the client organization stands for; knows the client graphic and written style; and briefs and coaches the team on the client’s ‘hot buttons’
• Actively works to clarify the meaning of proposal content with team members to ensure consistency of core messages

Proposal Management

• Analyses RFx/bid requirements and tailors the proposal structure to ensure compliance and responsiveness to the client’s evaluation criteria
• Oversees the proposal development process including initial proposal content creation and design, and production of graphics, quality reviews, and production
• Develops proposal production plan and communicates with support areas for efficient execution
• Sets up file structure in SharePoint for proposal files
• Ensures writers understand RFP requirements and meet proposal deadlines
• I able to use relevant AI packages to efficiently produce content from existing collateral, in both text and graphical formats.
• Ensures proposal best practices are followed and delivers completed written proposal responses against agreed RFP deadlines, escalating issues as required
• Tracks the status of each proposal deliverable and escalates issues in a timely manner
• Uses Velonetic branded proposal-related tools, templates, and packaging
• Plans and conducts quality reviews and applies changes required
• Leads the production team to produce, quality check, and deliver the final documents
• Delivers a quality and complete proposal, on time

Content Creation

• Collaborates effectively with all relevant stakeholders to populate and update content
• Partners with the sales lead for the content and approach to the Executive Summary and other client communications, assisting sales and deal leaders to ensure maximum impact in each communication opportunity
• Identifies and re-works pre-written content as relevant to client-specific requirements
• Proofreads and edits content written by SMEs to ensure that it is compelling and convincing, that messaging and win themes are followed and to achieve "One Voice“ throughout all proposal deliverables
• Balances the need to develop an optimal proposal (client story, proposal language, and presentation) with the flexibility to adapt in the interests of timely delivery
• Actively works to clarify the meaning of proposal content with team members, given the diversity of specialisations and styles in the team, working with them to revisit and ensure consistency of core messages
• Researches the client organisation, its media, marketing and approach, to articulate what the client organisation stands for; knows the client graphic and written style; and briefs and coaches the team on the client’s ‘hot buttons’

What we’re looking for

·       A successful candidate for this position is likely to have a university degree or similar qualification

·       The candidate should have excellent written English and good spoken English.

·       Experience of several years writing commercial or proposal documents, or in a similar writing capacity

·       Experience of managing and delivering proposals within large pursuit teams, coordinating the delivery on-time of content from a number of different authors.

·       A general understanding of the technicalities behind the solutions being described will be very useful.  Failing this an ability to understand technical solutions rapidly and describe them accurately will be essential

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