Remote Assistant Project Manager & Operations Coordinator

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Location: Remote from Latin America

Position Type: Full-time

Salary: $1,500–$1,750 USD/month, depending on experience

Schedule: Monday–Friday, business hours Pacific Time

Our client is a facilities services company that supports large organizations through the coordination, management, and execution of facility-related services across multiple industries and geographic regions.

They work with a broad network of vendors, subcontractors, and service providers to deliver efficient, high-quality operational support while maintaining strong communication, organization, and project execution standards.

The Assistant Project Manager / Operations Coordinator will support the project management and operations teams with project coordination, vendor communication, documentation, reporting, and administrative workflows.

This role is ideal for someone who is highly organized, detail-oriented, proactive, and comfortable managing multiple moving parts in a fast-paced remote environment.

The ideal candidate must have native or near-native English communication skills, strong hands-on experience with Notion, and strong Excel skills. This person will help keep projects organized, documentation updated, vendors followed up with, and internal systems accurate and up to date.

• Support Project Managers with day-to-day project coordination and operational tasks
• Communicate professionally with vendors, subcontractors, clients, and internal stakeholders
• Track project timelines, deliverables, pending tasks, and follow-ups
• Maintain and update project management systems, especially Notion
• Organize project documentation, contracts, proposals, invoices, and operational records
• Maintain detailed Excel spreadsheets, trackers, reports, and data records
• Review invoices, accounts, and financial records for accuracy
• Assist with scheduling, administrative support, and project follow-up activities
• Help ensure projects remain organized, compliant, and on schedule
• Collaborate closely with project managers and company leadership on operational initiatives

• Native or near-native English, both written and spoken
• Strong professional communication skills, especially by phone and email
• Strong hands-on experience using Notion for project tracking, workflows, documentation, databases, and task management
• Strong Excel skills, including maintaining trackers, organizing reports, working with formulas, and reviewing data for accuracy
• Experience in project coordination, operations coordination, administrative support, or a similar role

• Experience working with vendors, subcontractors, or external service providers
• Previous experience in facilities services, construction, maintenance, operations, or property-related services
• Basic accounting or bookkeeping knowledge
• Familiarity with contracts, invoicing, procurement, or vendor management workflows
• Experience supporting U.S.-based companies or clients

Application Disclaimer: Please Read Before Proceeding

To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.

Voice/Video Recording is REQUIRED
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.

Mandatory Knockout Questions
Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.

Apply Wisely
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.

Check Your SPAM Folder
All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication. 

We appreciate your interest and look forward to reviewing your application!