Promotional Products Coordinator – Client Presentations & Order Management (IN)

Description

Job Title: Promotional Products Marketing Coordinator

Experience: 1–3 years preferred

Industry: Promotional Products / Branded Merchandise

Job Summary

We are seeking a detail-oriented and organized Promotional Products Coordinator to support client presentations, product sourcing, pricing, order processing, and supplier coordination. The ideal candidate should be comfortable working with platforms such as commonsku and ASI/ESP, creating customized product presentations, managing purchase orders, and tracking orders from approval through delivery.

Key Responsibilities

• Client Presentations: Build professional client presentations in commonsku featuring promotional products, pricing, decoration options, and virtual mockups.
• Presentation Revisions: Update presentations based on feedback from clients and the sales team.
• Estimates and Sales Orders: Convert approved presentations into accurate estimates and sales orders in commonsku.
• Purchase Order Management: Prepare and send purchase orders to suppliers, verifying pricing, quantities, imprint details, and shipping dates.
• Order Tracking: Monitor artwork proofs, production progress, and shipping schedules while keeping clients and sales representatives informed.
• Issue Resolution: Resolve order-related issues, including product backorders, artwork proof revisions, and shipping delays.
• Product and Supplier Sourcing: Use ASI/ESP to identify suitable products and suppliers based on client budgets, quantities, and delivery deadlines.
• Marketing Support: Assist with company store setup, email campaigns, social media posts, and promotional product spotlights.
• Data Accuracy: Maintain accurate product specifications, pricing, order details, supplier information, and delivery records.
• Cross-Functional Coordination: Coordinate with sales teams, suppliers, and other internal stakeholders to ensure smooth order execution and timely delivery.

Requirements

Required Skills and Qualifications

• Experience in promotional products, branded merchandise, order coordination, purchasing, sales support, or a related field.
• Familiarity with commonsku and ASI/ESP is preferred.
• Strong attention to detail and accuracy in pricing, quantities, product specifications, and purchase orders.
• Good written and verbal communication skills.
• Ability to manage multiple orders, deadlines, and client requests simultaneously.
• Strong organizational, problem-solving, and follow-up skills.
• Basic proficiency in spreadsheets, email communication, and online business platforms.
• Ability to work collaboratively with sales teams, suppliers, and clients.

Preferred Qualifications

• Experience creating product presentations, virtual mockups, and branded merchandise proposals.
• Knowledge of decoration methods such as screen printing, embroidery, engraving, and heat transfer.
• Experience tracking artwork approvals, production timelines, and shipments.
• Familiarity with promotional product sourcing, supplier pricing, and inventory availability.

Ideal Candidate Profile

The ideal candidate is proactive, organized, customer-focused, and comfortable managing the complete workflow from product sourcing and presentation creation to order placement, production tracking, and final delivery.