Administrative Assistant

PlayOn is looking for a highly organized, dependable, and proactive Administrative Assistant to join us on a fixed-term basis from November 2026 through February 2027, providing leave coverage for one of our Administrative Assistants. This role will provide administrative and logistical support to several members of our administrative and executive leadership team throughout the coverage period.

Partnering closely with the Executive Assistant to the CEO, this role will help keep schedules, meetings, travel, expenses, and day-to-day administrative needs organized and moving forward. The Administrative Assistant will work with leaders and teams across the organization to coordinate details, communicate changes, and ensure commitments are accurately tracked and completed.

This person will also stay connected to the pulse of the company and the seasonality of our teams, helping coordinate team-specific and company-wide meetings and events for senior leadership groups.

The ideal candidate is service-oriented, detail-focused, comfortable following established systems, and willing to take initiative to identify or implement new systems when appropriate. This person should enjoy being part of a collaborative administrative team, finding ways to simplify recurring tasks, and helping create a consistent and professional experience for the leaders and teams they support.

About This Fixed-Term Role
This is a fixed-term, full-time position running from November 2026 through February 2027 to cover a planned leave. The assignment ends automatically at the close of this period, and the expectations below reflect what success looks like for the full length of the coverage.

The Outcomes You'll Deliver

• Reliable administrative support that helps leaders and teams remain organized and focused 
• Accurate calendars, meeting details, travel arrangements, and expense reporting
• Clear and timely communication regarding scheduling, logistics, and changes
• A trusted working relationship for internal and external stakeholders built on reliability, discretion, and attention to detail

In This Role, You Can Expect To

• Manage and maintain calendars for multiple executives, including scheduling, rescheduling, and coordinating meetings across time zones
• Partner with the Executive Assistant to the CEO and other administrative team members to coordinate schedules, resolve conflicts, and learn how to appropriately prioritize competing needs
• Communicate meeting changes and scheduling updates clearly and professionally
• Coordinate meeting logistics, including conference rooms, virtual meeting links, agendas, attendee information, and supporting materials
• Help prepare leaders for meetings by gathering documents, organizing background information, and confirming important details
• Coordinate travel arrangements, including flights, hotels, ground transportation, and itineraries
• Prepare and submit expense reports and help track outstanding receipts or approvals
• Assist with the coordination of team meetings, leadership events, offsites, and other company gatherings
• Track administrative action items, travel details, meeting requests, and follow-up needs
• Maintain organized records, files, contact lists, and other administrative resources
• Serve as a professional and responsive point of contact for employees, senior leaders, and external stakeholders
• Follow established administrative processes while suggesting practical improvements when appropriate
• Identify scheduling or logistical issues and raise them to the appropriate person before they become larger problems
• Handle confidential and sensitive information with discretion and professionalism
• Provide administrative support for special projects and team priorities as needed
• Adapt to changing schedules, requests, and business needs in a fast-moving environment
• Strong preparation and follow-through for internal and external meetings
• Smooth coordination across executives, senior leaders, employees, and external partners
• Consistent use of established administrative systems and processes
• Thoroughly prepare and follow-through for internal and external meetings
• Smoothly coordinate across executives, senior leaders, employees, and external partners 

To Thrive in This Role, You Have

• Three or more years of administrative, coordinator, office management, or executive support experience
• Experience supporting multiple leaders or teams in a fast-paced professional environment
• Strong organizational skills and close attention to detail
• The ability to manage multiple requests and competing priorities while maintaining accuracy
• A dependable approach to follow-through, deadlines, and commitments
• A proactive mindset and willingness to take initiative within the responsibilities of the role
• Strong written and verbal communication skills
• Confidence asking clarifying questions when information, priorities, or expectations are unclear
• Professional judgment and the ability to handle confidential information appropriately
• A service-oriented and collaborative work style
• Comfort learning and consistently using administrative tools, systems, and processes
• A desire to learn new tools and identify more efficient ways of working
• Experience with calendar management, travel coordination, meeting logistics, and expense reporting
• The ability to remain calm and flexible when schedules or priorities change
• An interest in finding practical ways to make recurring administrative work more efficient 

How You Play

• Ownership Over Participation: You take responsibility for completing your work accurately and on time. You follow through on commitments, communicate when something changes, and adjust your approach when a situation requires it.
• Team Over Stars: You work collaboratively and help others succeed. You build positive working relationships, share information, follow common processes, and support the broader administrative and leadership teams.
• Growth Over Comfort: You are curious and willing to learn. You seek opportunities to improve your skills, become more effective in your role, and build confidence using new systems and tools.
• Fairness Over Popularity: You approach your work objectively and consistently. You ask questions, consider different perspectives, and make thoughtful decisions based on the needs of the business and the people you support.

PlayOn is where high school sports come to life. Through GoFan, NFHS Network, and MaxPreps, we give every fan a front-row seat to the moments that matter most: the buzzer-beaters, the comeback wins, the senior nights, the rivalries that define a town.  

We built our technology for the people who live and breathe high school athletics — the parents who never miss a game, the alumni still cheering from across the country, the communities that show up week after week. From buying tickets to watching a live stream to reliving the highlights, we make it simple to stay close to the sports and the athletes you love most.

Backed by KKR, we build the technology that powers high school athletics from the inside out: Schools trust us to handle ticketing, streaming, fundraising, concessions, merchandise, and more so the people running programs can stay focused on the athletes and fans we all serve together.

We're a growth-stage company on a mission to make high school sports more accessible, more memorable, and more connected than ever before.

When being there means everything, we make sure you never miss a moment.

Why You'll Love Working at PlayOn   Product, potential, and people. We’re a leader in the high school event space, constantly evolving our product to meet the needs of administrators. We focus on solving real challenges, learning quickly, and creating impactful solutions.    This is a growth-stage company, meaning your contributions have real impact. You’ll have opportunities to grow your skills, tackle meaningful problems, and make a difference in the lives of schools and the students and fans they serve.    Our culture is built on accountability, collaboration, growth, and fairness. We don’t just show up—we show up for each other. Everyone wears the same jersey, and we play hard, make the extra pass, and cheer one another on. Losses teach us, challenges motivate us, and persistence drives us forward. We value integrity over shortcuts, choosing to do what’s right even when it’s hard. Together, we strive to be better every day—because we know that’s how we win as a team.      The Benefits We Offer    Multiple medical insurance plans to choose from  Dental, vision life and disability insurance  Employee Emergency Fund   Company equity (stock options)  Open PTO policy   401K plan with company match  Hybrid/flexible work environment    Note: Must be a full-time employee to participate in the company’s employee health benefit plan. Part-time employees and interns are not eligible to participate