File Migration Specialist

We're a vertically integrated multifamily real estate firm. We invest in, develop, build, renovate, and manage apartment communities across high-barrier U.S. markets, from California and Seattle to Denver, Dallas, Boston, New York, Washington, D.C., and Hawaii.

We're in the middle of a file migration project, and our in-house teams don't have the time to finish it. We're looking for two File Migration Specialists on a 3 month fixed-term basis to help us get it done.

You'll move, organize, and verify files across our file systems and SharePoint. You don't need to program or administer SharePoint, you need to be comfortable using it every day, careful with detail, and able to work through a high volume of tasks on your own.

What you'll do

• Move files and folders from existing file shares and drives into SharePoint, following our migration plan and folder structure.
  

• Review and clean up content before it moves — flag duplicates, outdated files, and items that need a decision from their owner on our team.
  

• Apply the agreed naming conventions, folder structure, and metadata in SharePoint document libraries.
  

• Check each batch after migration: file counts match, files open correctly, and links and permissions work as expected.
  

• Log progress, issues, and exceptions in the project tracker so we always know where things stand.
  

• Escalate access problems, broken files, or unclear ownership to our project lead quickly.
  

• Work with our team members to confirm where their files should live and answer basic questions about finding content in SharePoint.
  

Requirements

What you bring

• 1+ years working with file systems — Windows file shares, network drives, or cloud storage such as OneDrive, Google Drive, or Dropbox.
  

• Hands-on experience as a SharePoint user: uploading, moving, and organizing files; working with document libraries, folders, versions, and basic sharing settings.
  

• Strong organization and attention to detail when handling large volumes of files.
  

• Proficiency with Microsoft 365 (Excel for tracking, Teams, Outlook).
  

• Clear written and spoken English for status updates and questions to our team.
  

• Ability to work independently, follow a defined process, and keep an accurate log of your work.
  

• Availability for a 3 month fixed-term engagement, starting soon.
  

Nice to have

• Previous experience on a file or document migration project.
  

• Familiarity with SharePoint migration tools such as the SharePoint Migration Tool (SPMT) or ShareGate, as a user.
  

• Basic understanding of file permissions and folder-level access.
  

• Experience with records retention or document management practices.
  

Benefits

• Full-time position
  

• Work from Home
  

• Prepaid Medicine: Your health is our priority!
  

• Life Insurance: Peace of mind for you and your loved ones!