AP/AR Accounting Specialist

LearnTastic is seeking a detail-oriented and proactive AP/AR Accounting Specialist to join the finance
team. Working closely with the CFO and Controller, the successful candidate will support accounts
payable, accounts receivable, billing, payment processing, reconciliations, and month-end closing activities. The role requires strong accounting knowledge, excellent attention to detail, and the ability to investigate discrepancies and ensure accurate financial records in QuickBooks Online and ServiceTitan.
Key Responsibilities:

• Process and reconcile invoices, ensuring accurate coding to purchase orders and the appropriate jobs or projects.
• Manage customer and builder billing, including progress invoices, change orders, commercial project draws, and retainage.
• Record and reconcile supplier payments, customer receipts, bank transactions, and payment settlements.
• Investigate and resolve discrepancies, duplicate transactions, missing entries, supplier credits, short payments, and other accounting issues.
• Reconcile supplier statements, monitor accounts receivable aging, and follow up on overdue balances.
• Maintain accurate financial records in QuickBooks Online and ServiceTitan, ensuring transactions are properly matched and recorded.
• Support month-end closing activities and meet established deadlines.
• Document accounting procedures and collaborate with the finance team to ensure cross-coverage and continuity.
• Use automation and AI tools to improve transaction matching, identify discrepancies, and streamline accounting processes.

Requirements:

• At least 3 years of experience in accounts payable, accounts receivable, or full-cycle accounting.
• Recent, hands-on experience with QuickBooks Online.
• Experience with construction or job-cost accounting, including progress billing, change orders, retainage, back-charges, and job-cost allocation.
• Strong data analytical skills, including lookup functions, pivot tables, and data reconciliation.
• Excellent organizational, and problem-solving skills.
• Strong written English and the ability to communicate professionally.
• High attention to detail and the ability to manage high transaction volumes and deadlines.

Preferred Qualifications:

• Experience with ServiceTitan, particularly purchase orders, supplier bills, invoice batches, and QuickBooks integrations.
• A degree in Accounting, Finance, or a related field.
• Experience in technical, operational, or service-oriented business environments, ideally involving project coordination, field operations.

Location: Remote
Working Hours: Monday-Friday, 8:00 AM-5:00 PM US Central Time