Retail Replenishment Coordinator

ABOUT UA/UNIFORM ADVANTAGE BRANDS

For over 40 years, UA Brands has designed fashion-forward apparel for the medical and culinary professionals who make a difference every day. We’re proud to support the people behind the work, those showing up and making an impact every shift. We’re a purpose-driven team with a strong commitment to community, collaboration, and service. Here, you’ll find a culture that values connection, fresh perspectives, and real impact. From the start, we’re committed to giving you an authentic look at life at UA Brands and how you can grow, contribute, and make your mark. 

ABOUT THE ROLE

The Retail Replenishment Coordinator is responsible for the daily execution, processing, and maintenance of retail replenishment orders to ensure accurate and timely merchandise flow to stores. This position supports a growing retail network of 45 locations, including new store openings and acquired store conversions. The coordinator works closely with Retail Analysts, Retail Planners, and vendors to maintain accurate purchase orders, inventory minimums, and replenishment information. The role is primarily focused on operational execution, supporting the replenishment strategies and inventory decisions established by the Retail Planning team.

This position requires the candidate to work a permanent shift from 6:00 PM to 3:00 AM IST. The shift timing is mandatory and is not subject to change.

WHAT YOU’LL DO

1. Purchase Order Management & Execution

1. Create and process store replenishment purchase orders based on direction from Retail Analysts.
2. Process purchase orders through EDI or distribute orders directly to vendors as required.
3. Maintain accurate purchase order information in AX and Prism.
4. Review open purchase orders daily to identify outdated, received, or partially received orders requiring maintenance.
5. Archive orders according to company guidelines to ensure accurate on-order inventory.
6. Identify and resolve purchase order discrepancies that may impact replenishment.
7. Communicate with vendors regarding purchase order processing and confirmations.                 

2. Inventory Minimums & Replenishment Support

• Prepare and maintain store inventory minimum files and coordinate system uploads.
• Execute approved minimum adjustments, style additions, deletions, and replenishment exceptions.
• Support replenishment builds and store-specific inventory needs.
• Identify and escalate discrepancies in on-hand and on-order inventory.
• Ensure replenishment orders accurately reflect approved inventory requirements.

3. New Store Openings & Acquired Store Integration

• Support inventory set up and replenishment execution for new store openings and acquired locations.
• Process initial purchase orders to support new store inventory requirements.
• Assist with establishing store inventory minimums and replenishment parameters.
• Support the phased introduction of Uniform Advantage merchandise into acquired locations as existing competitor inventory sells down through liquidation.
• Execute replenishment orders according to approved store conversion plans and inventory needs.
• Track replenishment activity and outstanding purchase orders throughout the store transition process.
• Validate inventory and purchase order information to support accurate merchandise flow.

4. Reporting & System Maintenance

• Prepare and distribute recurring replenishment and inventory reports.
• Review open orders, unallocated merchandise, and inventory exceptions.
• Maintain accurate order information across applicable inventory systems.
• Identify reporting or system discrepancies and escalate issues for resolution.
• Support inventory data maintenance and process improvements.

5. Cross-Functional Communication & Support

• Partner with Retail Analysts to ensure replenishment orders are executed accurately and on time.
• Coordinate with vendors, and Operations to resolve purchase order issues.
• Communicate order status and inventory exceptions to appropriate team members.
• Support peak replenishment periods, store openings, and special inventory initiatives.

WHERE YOU’LL WORK 

PERMANENT REMOTE – Work from Home

Work from HomeHave workplace flexibility - you’ll work exclusively from the comfort of your home with no commute! Remote employees are expected to be online and available during the core business hours for their team. Company computer equipment is provided for business use.

WORKSPACE REQUIREMENTS

• A quiet, private, distraction-free work environment without any conflicting responsibilities during your scheduled work shift. With 100 MBPS Internet speed and 9 hours of power backup.

WHAT YOU’LL BRING

• 1–3 years of experience in retail replenishment, purchasing, inventory management, or merchandise planning support.
• Strong Microsoft Excel skills.
• Experience with ERP or inventory management systems preferred; Microsoft Dynamics AX experience is a plus.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet daily deadlines.
• Effective communication and problem-solving skills.
• Ability to work independently and collaboratively in a fast-paced retail environment.

UA IS AN EQUAL OPPORTUNITY EMPLOYER

As an employee of any UA Brands division, you will be part of an established and dynamic organization. We believe that success starts from within, and we are seeking individuals who thrive in an environment that encourages and supports self-management. To provide equal employment and advancement opportunities to all individuals, employment decisions at UA Brands will be based on merit, qualifications, and abilities. UA Brands does not discriminate in employment opportunities or practices based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law. UA Brands will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. We are a Drug-Free Workplace.