Student Recruitment & Admissions Coordinator

LIFELONG LEARNING ADMINISTRATION CORPORATION

Full Time, Monday - Friday; 8 a.m. - 5 p.m.

The Lifelong Learning Advantage

At Lifelong Learning, our mission is to support our client schools so they can concentrate on improving educational outcomes and student success. We continue to be a strong, positive force, pioneering the way education is delivered to all students.

Learn more about us at https://llac.org/

How You Will Make an Impact

The Student Recruitment & Admissions Coordinator is responsible for executing student recruitment strategies to meet enrollment goals and support the school’s long-term growth. This position serves as the primary point of contact for prospective families and plays a key role in promoting the school’s academic programs, values, and community. The Student Recruitment & Admissions Coordinator will coordinate outreach efforts, respond to inquiries, guide families through the application process, and maintain accurate enrollment data. This role also involves maintaining clear and consistent documentation of outreach and engagement efforts to help ensure enrollment data remains accurate and aligned with audit expectations. This position reports to the Director of Admissions and Partnerships or designee.

RESPONSIBILITIES/DUTIES

This job description is intended to accurately reflect the duties, responsibilities, and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with this classification. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. 

Recruitment and Outreach

• In collaboration with the Student Recruitment & Admissions Management Department, develop and execute recruitment plans targeting prospective families across grade levels.
• Represent the school at external events including school fairs, community events, and educational conferences.
• Conduct regular outreach to feeder schools, educational consultants, and community partners.
• Host and support virtual sessions, and one-on-one family meetings.
• Support the development of partnerships with organizations to strengthen awareness and access to the school’s programs.
• Coordinate and schedule campus tours, open houses, and information sessions for prospective students and families.

Admissions Coordination

• Serve as the primary liaison for prospective families, providing support throughout the inquiry and application process.
• Maintain timely and effective communication with applicants via email, phone, and virtual meetings.
• Provide clear explanations of school offerings, admissions requirements, and tuition. 
• Track applicant status, follow up on incomplete applications, and support families through decision and enrollment steps.
• Review and verify application materials for completeness and compliance with admissions requirements.

Customer Service

• Serve as a welcoming, responsive, and knowledgeable point of contact for all prospective families, guiding them with care and clarity through the admissions process.
• Support intake of incoming calls across school brands and provide a warm, informed hand-off to the appropriate team member or department.   
• Build trust and rapport through timely, personalized communication—whether by phone, email, text, or in person— ensuring families feel heard, supported, and valued.
• Resolve concerns or questions efficiently, collaborating with internal teams when necessary to provide accurate and comprehensive responses.
• Foster a high-touch experience for every family that reflects the school’s commitment to kindness, inclusivity, and excellence.
• Demonstrate cultural sensitivity and active listening when working with families from diverse backgrounds and experiences.
• Anticipate family needs throughout the admissions journey and proactively provide relevant information or assistance. 
• Support re-enrollment process for current familie

Marketing and Communications

• Collaborate with the marketing team to align messaging with branding and outreach campaigns.

Data Management and Reporting

• Utilize CRM tools to manage prospective student data and track engagement.
• Maintain accurate records of outreach efforts, inquiries, applications, and enrollment trends.
• Generate weekly, monthly, and quarterly reports for the Student Recruitment & Admissions Management Department on enrollment progress and conversion rates.
• Monitor and report on admissions trends, applicant demographics, and conversion rates to inform recruitment strategies.

School Community Engagement

• Support cross-departmental collaboration with faculty, family liaisons, and administrative teams to ensure a positive applicant experience.