Proposal Manager

Role: Proposal Manager

Location: Remote, US

Contract: Permanent, Full Time

Hours: 40 hours per week

Salary: $80,000 - $90,000 per annum, plus benefits including: health, vision/dental insurance; disability, vacation, sickness, 401K

Kinly is a leading integrator of audio-visual and unified communications solutions, and the largest in Europe, serving as a globally trusted technology advisor to leading organisations. For more than 25 years, we have been designing, developing, integrating and supporting complex audiovisual solutions and businesses rely on us to deliver consistently secure and flexible meeting experiences.

Overseeing the Proposal Development Process (Managing)

As a Proposal Manager, you will take ownership of the entire RF(X) response process, ensuring seamless execution from start to finish. This includes managing the bid/no-bid decision-making process to prioritize the right opportunities and guiding the proposal lifecycle through key stages such as bid assessment, requirements analysis, draft creation, response development, review cycles, and final delivery. You will collaborate cross-functionally with sales leadership, engineering, and other teams to ensure cohesive and compelling proposals that align with company goals.

Developing the Proposal Itself (Content Development)

You will play a hands-on role in crafting high-quality, tailored proposal content that reflects our company’s expertise and value proposition. By working closely with internal stakeholders, you will ensure that each proposal is strategically aligned with client needs and industry standards. Your strong writing skills and attention to detail will be critical in delivering persuasive and accurate responses that support our growth objectives.

Maintaining the Content Library (Responsive)

Leveraging Responsive, a premier content library software powered by AI and automation, you will maintain and optimize our proposal content repository. This involves keeping the library up-to-date, accurate, and easily deployable to streamline the proposal development process. By utilizing Responsive’s advanced capabilities, you will enhance efficiency and ensure our proposals remain at the forefront of industry trends.

This role offers a unique opportunity to contribute to a dynamic, growth-focused environment while driving process improvements and delivering measurable impact on high-priority initiatives.

Key Responsibilities:

Overseeing the Proposal Development Process (Managing)

• Take ownership of the entire RF(X) response process, ensuring smooth execution from initiation to final delivery.

• Manage the bid/no-bid decision-making process to focus efforts on the most strategic opportunities.

• Guide the proposal lifecycle through critical stages, including bid assessment, requirements analysis, draft creation, response development, review cycles, and submission.

• Collaborate with sales leadership, engineering, and other cross-functional teams to produce cohesive and compelling proposals that align with company objectives.

Developing the Proposal Itself (Content Development)

• Craft high-quality, tailored proposal content that highlights the company’s expertise and value proposition.

• Work closely with internal stakeholders to ensure proposals are strategically aligned with client needs and industry standards.

• Apply strong writing skills and attention to detail to deliver persuasive, accurate, and impactful responses that support business growth.

Maintaining the Content Library (Responsive)

• Utilize Responsive, a premier AI-powered content library software, to maintain and optimize the proposal content repository.

• Ensure the content library remains up-to-date, accurate, and easily deployable to streamline the proposal development process.

• Leverage Responsive’s automation capabilities to enhance efficiency and ensure proposals reflect the latest industry trends and company offerings.

• This role is pivotal in driving process improvements, fostering collaboration, and delivering measurable impact on high-priority initiatives in a dynamic, growth-oriented environment.

Skills & Experience:

Technical Skills

• Expert-level proficiency in Microsoft Office Suite: Excel, Word, PowerPoint, Teams, and SharePoint.

• Experience with Responsive content library software (desired).

• Proficiency in Adobe InDesign (desired).

• Familiarity with Adobe PDF tools for document preparation and editing (desired).

Core Competencies

• Attention to Detail: Ensures accuracy and quality in all aspects of proposal development and content management.

• Leadership: Demonstrates the ability to lead and inspire a team, guiding them through the proposal processes.

• Collaboration: Works effectively with cross-functional teams, fostering strong communication and teamwork.

• Project Management: Manages multiple projects simultaneously, prioritizing tasks and meeting tight deadlines.

• Adaptability: Adjusts processes and strategies based on the unique requirements and circumstances of each RFP.

• Process Improvement: Continuously seeks opportunities to refine and enhance proposal development workflows.

Education & Experience:

• Education: Bachelor’s degree in Writing, Communications, English, or a related field.

• Experience: Minimum of 5 years of experience in writing proposals and managing the RF(X) process, including bid/no-bid decision-making, proposal lifecycle management, and cross-functional collaboration.

• Proven track record of successfully leading proposal development efforts in a fast-paced, deadline-driven environment.

• Experience with AI-powered content library tools (e.g., Responsive) and advanced document preparation software (e.g., Microsoft Office Suite, Adobe InDesign, Adobe PDF) is highly desirable.

If you are selected for interview, and need any reasonable adjustments made for your interview, please let the Talent Acquisition team know, at the point of scheduling.

If you do require details of the vacancy or the application process in an alternative format, please email jobs@kinly.com outlining your requirements.

Equal Opportunities:

Kinly is committed to providing equal opportunities in employment, all qualified applicants will receive consideration for employment without regard to sex, age, gender identity, pregnancy, colour, race, national origin, sexual orientation, disability, religion or any other ‘protected characteristics. We welcome your application.