HR Operations & Payroll Specialist

Company Description

AFRY is one of the largest international energy sector consulting and engineering companies with about 18,000 experts working across the world to create sustainable solutions for future generations. In APAC region, we are a leading energy sector consulting engineering company executing our regional consultancy and engineering assignments from our offices in Bangkok, Jakarta, Kuala Lumpur, Manila, Hanoi, Ho Chi Minh City, Singapore, Pune, Noida, Taipei, Beijing, Vientiane and Brisbane. In total, we have multinational staff of more than 500 working in energy sector in APAC.  

Job Description

Responsibilities

The HR Operations & Payroll Specialist is responsible for managing day-to-day HR operations and the employee lifecycle, with a strong focus on end-to-end payroll processing for employees in the Philippines. The role requires hands-on knowledge of payroll computation, taxation, statutory requirements, and HR administration, while also providing recruitment support when required.

The HR Operations & Payroll Specialist carries out responsibilities as follows:

• Independently manage the end-to-end Philippine payroll process, including payroll preparation, computation, validation, reconciliation, payment coordination, and statutory reporting.
• Perform and independently verify payroll and withholding tax calculations, with a strong understanding of the underlying calculations rather than relying solely on payroll systems or third-party payroll providers.
• Calculate and validate salaries, allowances, overtime, bonuses, incentives, deductions, adjustments, leave-related payments, 13th-month pay, final pay, and other payroll-related transactions.
• Calculate and validate statutory deductions and contributions, including BIR withholding tax, SSS, PhilHealth, and Pag-IBIG, in accordance with applicable Philippine regulations.
• Perform payroll reconciliation, identify and resolve discrepancies, and respond to employee payroll-related queries.
• Manage payroll-related statutory filings, year-end requirements, records, reports, and supporting documentation.
• Coordinate with Finance, banks, external payroll providers, and relevant government agencies as required while maintaining hands-on ownership and accountability for payroll accuracy.
• Handle HR administrative tasks throughout the employee lifecycle, including hiring, onboarding, employee changes, benefits administration, employee records, retention, and offboarding.
• Provide recruitment support as needed, including sourcing and screening candidates, coordinating interviews, supporting the offer process, and facilitating pre-employment and onboarding activities.
• Work closely with hiring managers and relevant stakeholders to support recruitment requirements and ensure a smooth candidate-to-employee transition.
• Ensure the effectiveness of internal HR workflows and day-to-day HR administrative processes.
• Ensure compliance with Philippine labor laws, employment regulations, payroll regulations, and statutory requirements, and maintain up-to-date knowledge of relevant legislation.
• Maintain accurate and confidential HR and payroll data and records in accordance with applicable laws, regulations, and company policies.
• Support HR and payroll reporting, audits, statutory filings, and other HR operational requirements.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• At least 5–7 years of relevant experience in HR Operations, with hands-on exposure to payroll, employee administration, and recruitment.
• Proven hands-on experience independently managing end-to-end Philippine payroll is required.
• Strong practical knowledge of Philippine payroll and withholding tax computation, with the ability to independently calculate and validate payroll and tax when required.
• Strong working knowledge of BIR, SSS, PhilHealth, Pag-IBIG, 13th-month pay, final pay, and other Philippine statutory payroll requirements.
• Hands-on recruitment experience, including candidate sourcing and screening, interview coordination, offer support, and onboarding.
• Thorough knowledge of Philippine labor and employment laws and regulations.
• Experience managing HR processes throughout the employee lifecycle.
• High level of accuracy and attention to detail, particularly when handling payroll calculations and employee data.
• Ability to act with integrity and professionalism and maintain strict confidentiality.
• Strong organizational and time-management skills with a proven ability to manage multiple priorities and meet deadlines.
• Good communication and interpersonal skills, with the ability to work effectively with employees, hiring managers, Finance, external providers, and other stakeholders.

Additional Information

We offer the following to qualified candidates:

• Friendly international working environment with a wide variety of interesting and challenging tasks
• Competitive salary package
• Career opportunity in one of the largest international consulting and engineering companies
• Possibility to grow professionally and advance in career
• Possibility to work in international renewable energy projects

At AFRY, we engineer change in everything we do. Change happens when brave ideas come together. When we collaborate, innovate technology, and embrace challenging points of view. That’s how we're making future. We are actively looking for qualified candidates to join our inclusive and diverse teams across the globe. Join us in accelerating the transition towards a sustainable future.