Virtual Assistant - Bookkeeper (PS - 09042026 - FTVAB)

Position: Virtual Assistant - Bookkeeper

Number of hours: 40 hours/week (TBA)
Schedule: Singapore (SGT)

Key Responsibilities

Bookkeeping and Reconciliation

• Complete weekly bookkeeping and reconciliation tasks using Xero.

• Reconcile financial accounts, including:

  • Finserv

  • DBS

  • AMEX

• Review transactions for accuracy and completeness.

• Upload and organise receipts and supporting financial documents.

• Categorise expenses correctly according to the clinic’s chart of accounts.

• Maintain accurate and up-to-date financial records.

Accounts Support

• Assist with accounts payable and accounts receivable processes.

• Support invoice tracking and payment record management.

• Maintain organised documentation for financial transactions.

• Ensure financial records are complete and easily accessible.

Financial Monitoring and Reporting

• Identify missing information, unusual transactions, or reconciliation discrepancies.

• Report financial concerns or inconsistencies to the Practice Manager promptly.

• Assist with preparation of financial summaries and reports when required.

• Ensure bookkeeping activities follow clinic processes and standards.

Data Security and Compliance

• Maintain confidentiality of financial and business information.

• Access financial information only through approved systems.

• Protect account credentials and sensitive business data.

• Follow clinic privacy and data protection requirements.

Optional Marketing Support (Based on Experience)

• Assist with Google Business Profile updates when requested.

• Support administrative tasks related to social media scheduling.

• Provide additional operational support when bookkeeping priorities are completed.

Qualifications

• Proven experience in bookkeeping, accounting assistance, financial administration, or virtual bookkeeping.

• Experience using Xero or similar accounting software.

• Knowledge of bank reconciliation, expense management, and transaction categorisation.

• Understanding of accounts payable and accounts receivable processes.

• Strong attention to detail and accuracy when handling financial records.

• Ability to identify discrepancies and investigate unusual transactions.

• Strong organisational skills with the ability to manage deadlines independently.

• Excellent written communication skills and ability to provide clear financial updates.

• Ability to work remotely with minimal supervision.

• Experience supporting small businesses, healthcare practices, or professional service businesses is an advantage.

• Understanding of confidentiality when handling financial and business information.