Dispatcher Virtual Assistant (VA) - LM - 08282026 - FTSPM

Position: Dispatcher Virtual Assistant (VA)

Number of hours: 20 hours per week (Mon-Fri)/ 18 hours (Sat/Sun)
Schedule: PST

Key Responsibilities

• Serve as the primary point of contact for drivers regarding delivery-related concerns, issues, and updates.

• Respond promptly to driver inquiries and provide appropriate solutions to delivery problems.

• Coordinate directly with customers to resolve delivery issues such as delays, incorrect addresses, scheduling concerns, access problems, or special delivery instructions.

• Communicate delivery updates and resolutions clearly and professionally to both drivers and customers.

• Monitor ongoing deliveries and proactively follow up on unresolved or time-sensitive concerns.

• Troubleshoot delivery issues and determine the appropriate next steps based on established procedures.

• Escalate complex or urgent delivery concerns to the appropriate team member or management when necessary.

• Maintain accurate records of driver concerns, customer communications, delivery issues, and resolutions.

• Coordinate with internal teams to ensure smooth delivery operations and timely issue resolution.

• Provide reliable coverage during weekday evening hours and weekends as required.

Qualifications

• Previous experience in dispatching, logistics, delivery operations, customer service, or virtual assistance is preferred.

• Excellent verbal and written English communication skills.

• Strong problem-solving and decision-making skills, particularly in handling urgent or unexpected situations.

• Strong coordination and organizational skills with the ability to manage multiple concerns simultaneously.

• Customer-service-oriented with the ability to communicate professionally with both drivers and customers.

• Ability to remain calm, responsive, and solution-focused in a fast-paced environment.

• Strong attention to detail and ability to maintain accurate documentation.

• Comfortable using communication, dispatch, CRM, or logistics management tools.

• Reliable internet connection and suitable remote work setup.

• Must be available to work weekday evenings and weekends based on the required coverage schedule.

• Experience working with delivery drivers, transportation companies, courier services, or last-mile logistics is an advantage.