Executive Producer

The Executive Producer is responsible for leading the planning, execution, and financial management of programs, events, and brand activations from project start through final reconciliation. This role serves as the primary operational leader, ensuring projects are delivered on time, within budget, and to the highest quality standards while fostering strong client relationships and cross-functional collaboration.

Responsibilities:

• Lead project kickoff meetings and provide training as needed including detailed production and execution plans for assigned activations.
• Develop staffing plans, assign team responsibilities, and ensure appropriate resource allocation.
• Coordinate equipment requirements, transportation logistics, and production schedules.
• Submit and manage purchase service requests and procurement activities.
• Develop and oversee production documentation, including run-of-show schedules, production timelines, and operational plans.
• Ensure all insurance, permitting, and compliance requirements are met prior to project execution.
• Serve as a primary operational contact for clients throughout the project.
• Attend client status meetings and provide project updates.
• Monitor project budgets throughout execution, ensuring financial performance aligns with project objectives.
• Coordinate all documentation required for timely and accurate client invoicing.
• Attend events as required to oversee production and ensure successful execution.
• Provide leadership and support to on-site teams, vendors, and client representatives.
• Resolve operational challenges quickly while maintaining exceptional client service.
• Set expectations and execution standards for field staff and production team.
• Complete required project documentation, including event reports, expense reports, mileage, equipment usage, and inventory records.
• Review and approve employee timesheets.
• Perform other duties as assigned.