Program Support Specialist – Grants Management – ACF/OGM/OHS

GOH is a small management consulting firm supporting the federal government since 1997 (www.gohnow.com). We are seeking an energetic new team member with experience in Federal grants management to support our Office of Head Start client. 

GOH is recruiting in anticipation of potential future openings that are subject to final approval and funding. No guarantee of position availability can be made at this time; however, candidate identification and preliminary interviews are being conducted to support timely hiring should authorization be granted.   

The successful candidate will have a proven track record of independently managing the daily operations of multiple concurrent grant management projects for federal clients. You must possess in-depth knowledge of the Head Start Program Performance Standards. The successful candidate will be able to actively support Head Start programs in the assigned region with program concerns such as enrollment, grant applications, budget revisions, facilities, and child incidents. You must be an excellent strategic communicator with experience serving as a project team lead and a client-facing point of contact on federal contracts. You also must be able to contribute to our positive and proactive culture while working in a highly collaborative, fast-paced, and high-tempo team environment. Ability to travel to the states in the assigned region required.
 

Duties and Responsibilities 

• Assure quality and timeliness of deliverables 
• Consistently communicate with a high degree of professionalism, diplomacy and tact 
• Review and analyze grant funding applications as well as change in scope, supplemental and facilities applications according to Office of Head Start timelines 
• Review and analyze programmatic waivers according to Office of Head Start timelines 
• Engage Head Start Program Directors in monthly meetings to offer regulatory guidance and support in programmatic and fiscal concerns 
• Make site visits to regional programs annually 
• Provide technical assistance to Head Start programs when requested or required to support grantee programmatic and fiscal performance 
• Liaise and correspond with federal and contractor grant and program staff to support timely review and award of grants as well as post-award and closeout functions 
• Prepare and analyze grantee performance progress and federal financial reports 
• Monitor fiscal performance of grantees, including monitoring drawdowns and expenditures and reducing incidence of unobligated and unliquidated balances 
• Support review and resolution of audit reports and non-compliance and deficiencies 
• Review, analyze, and process grantee waiver requests; applications for facility construction, purchase and major renovation; grant modifications; etc.? 
• Document grantee data, information, forms, and communication in the Head Start Enterprise System and other data management systems 
• Maintain electronic grant files and other official documentation in appropriate systems 
• Prepare grant closeouts 
• Conduct performance analysis and program assessments 
• Prepare written reports in varying formats applicable to different stakeholders and audiences 
• Other duties as assigned 

Minimum Qualifications: 

• Bachelor’s degree required, master's degree preferred 
• At least 2-3 years of related grants/casework experience with additional consideration for experience in early childhood education, like Head Start 
• A minimum of one year of performing programmatic oversight of state, local, or federally funded early childhood education, social or behavioral science programs 
• Experience and education in early childhood education, child development, public administration, or related fields required 
• Experience with grant monitoring processes including, performance tracking, fiscal reporting, and progress reporting 
• Knowledge of Head Start Program Performance Standards required 
• Knowledge of the Head Start Enterprise System, Aligned Monitoring System and Grant Solutions a major distinguishing feature 
• Demonstrated knowledge and experience with the administration of discretionary grants is preferred 
• Demonstrated ability to review, aggregate, and present data gathered from multiple sources 
• Demonstrated ability to communicate clearly, both orally and in writing, and produce high quality written products such as memoranda, presentations, and correspondence 
• Strong organizational skills and the ability to effectively manage multiple priorities 
• Strong interpersonal skills, with the ability to build relationships and collaborate with a variety of stakeholders 
• Proven ability to effectively communicate in writing and when speaking and general proficiency with Microsoft Outlook, Word, Excel, and PowerPoint; demonstrated proficiency in utilizing a variety of web-based and off-the-shelf data management software packages 
• Experience developing new project process documentation and templates as well as creating quality control procedures and checklists for deliverables and daily tasks 
• Must be adept in prioritizing multiple tasks in a fast-paced, customer-centric environment 
• Ability to work on-site during site visits and at other OHS locations as necessary, subject to change 
• Ability to pass background investigations as required for access to federal facilities and systems; position requires Public Trust clearance   

Work Environment: The work environment is a typical office setting.  

Physical demands: The physical demands of the job include sitting for extended periods, and occasional walking and standing. 

Position type and expected hours of work: This is a full-time exempt position. Typical work hours are Monday-Friday, 40-60 hours per week. Some job activities may be required outside of typical workdays/hours. Overtime may be expected during peak periods. 

Travel: 10-20% local and regional travel, with overnight stays necessary 

Required education and experience: Bachelor’s degree required 

Equal employment opportunity statement:  

Guardians of Honor is an Equal Opportunity Employer. We make employment decisions based on merit, qualifications, and business needs. We prohibit discrimination and harassment and provide equal employment opportunities to all employees and applicants without regard to any characteristic protected by applicable federal, state, or local law.