Senior Protocol Officer

Company Description

The Fédération Internationale de la Jeunesse in English International Youth Federation (IYF), is an international non-profit youth organization network governed by the present Statutes and the Swiss Civil Code. It is politically neutral, and non-denominational, aiming to empower youth worldwide.

The IYF is a global youth network, an organization advocating for change and connecting countries to knowledge, experience and resources to empower young people across the world. IYF works in over 50 countries and territories, helping to achieve youth empowerment and improve the status of youth.

Does making a difference motivate you? Do you want to be part of the global youth movement? Are you passionate about youth empowerment? Are you driven to be a part of a bigger purpose in the service of the young people? If you think you embody these values then you can apply to join us through the available vacancies listed below.

*All the vacancies are Remote/Community-basis and does not require travel, Kindly note that all the advertised jobs on this page are on a VOLUNTARY basis.

The Department of Protocol and Liaison Services (DPLS) serves the protocol needs of the Executive Office, including those of the President, Secretary-General, Under-Secretary-General, and the Assistants of the Secretary-General. It also supports the Regional Administrations and IYF Country Teams in the Member Countries to implement a set of diplomatic rules and governing codes of behaviour in forums, meetings, and ceremonies involving IYF Officials and Representatives.

Job Description

Under the direct supervision of the Chief, Department of Protocol and Liaison Services, the Senior Protocol Officer is responsible for organizing, coordinating, and advising on protocol services and matters to ensure compliance of activities with international norms of diplomatic protocol, including the provision of protocol coverage for meetings and events involving the senior officials (The President/SG/USG/ASG), both at and away from IYF Headquarters.

Responsibilities

• Assist the Chief, DPLS in ensuring harmonious working relations with Representatives of Member Countries regarding their protocol-related requirements and their accreditation vis-à-vis the host country, including the registration and accreditation of IYF personnel;
• Arranges the facilitation of credentials for newly appointed Representatives, briefing them on the standard procedures;
• Plan, coordinate and execute official and high-level visits/functions, ceremonies, bilateral and multilateral meetings with foreign dignitaries and special events hosted at IYF, coordinating with the Security and Interpretation Services, and liaising with Member States, where necessary;
• Ensure the organization and provision of the necessary protocol and liaison services required for the IYF Events and other governing body meetings, committees and groups established; ensure protocol arrangements and manage operational preparations, such as invitations, table plans, seating, menus and facilities; manage and control protocol budgets and financial expenditures;
• Support all aspects related to the IYF Awards Programmes, including maintaining relationships with stakeholders, preparing or approving correspondence, authorizing the purchase of medals, and ensuring the maintenance of the database;
• Manage general and protocol related correspondence to/from Permanent Missions, Governments, Intergovernmental organizations and other entities; prepare and review congratulatory, appreciation, welcome and condolence letters; coordinate and ensure the effective management and verification of the database regarding the contact information of senior officials, Ambassadors and Permanent Missions;
• Provide substantive and authoritative advice and respond to queries on protocol issues such as honorifics/titles, salutations, VIP ranking, gift exchanges and invitation letters; and
• Perform other related activities when required.

Qualifications

Competencies

• Lead (Level-2) Leadership is the art of motivating a group of people to act as a team towards achieving a common goal.
• Design (Level-2) Ability to recognize what changes are required and create a path for improvement using existing knowledge, problem-solving skills, creativity and original ways of working.
• Empower (Level-2) Empowerment is a practice of giving team members skills, authority, opportunity and motivation so that they can take initiative and make decisions to solve problems and improve performance.
• Mobilize (Level-2) Ability to identify resources and activities that individuals and organizations will undertake to support the IYF’s strategic goals and objectives. Engage and influence appropriate donors by building win-win relationships.
• Inspire (Level-2) Inspiration and lead by example is about energizing and creating a sense of direction and purpose in others, unlocking motivation and momentum for positive change.

Functional Competencies

• Ability to assist in strategic planning, results-based management and reporting.
• Ability to assist in corporate strategic initiatives.
• Excellent computer, internet, social media and information system skills.
• Excellent communication and coordination skills.

Skills Required for Position

• Ability to interact cordially and communicate with a diverse community.
• Effective oral and written communication skills.
• Ability to assess and evaluate situations quickly, accurately and effectively.

Experience

Experience and results preferred in protocol role, management, youth empowerment role, development, communications, international relations, youth studies, sport, women empowerment, youth-led organizations or another relevant field.

Additional Information

Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Working Modality
This vacancy is a voluntary-based position with (3-7 Hours/Week) flexible part-time commitment.