Virtual Assistant - Sr. Estimator

This is a remote position.

Key Responsibilities

Estimating & Bid Management

• Plan, develop, and oversee all aspects of the estimating and pre-construction process from initial bid review to subcontract finalization.
  

• Conduct comprehensive analysis of tender drawings, identifying key design considerations, construction challenges, and value engineering opportunities.
  

• Prepare detailed and accurate estimates covering all project costs, including materials, labor, equipment, and subcontractor bids.
  

• Coordinate and present complex bids to management and clients, clearly articulating the project scope, timeline, and cost structure.
  

• Ensure the accurate and seamless transfer of project information to the Project Management team upon a successful bid.
  

Data & Subcontractor Management

• Develop and maintain the Master Tender List, ensuring all bid opportunities are tracked and prioritized.
  

• Cultivate and manage strong relationships with subcontractors, building a reliable network of partners for various project needs.
  

• Maintain an organized and accurate database of project costs, supplier pricing, and historical bid data for future reference.
  

Coordination & Client Relations

• Collaborate with internal teams, architects, and engineers to ensure bids are comprehensive, competitive, and accurate.
  

• Serve as a key point of contact during the pre-construction phase, utilizing excellent client presentation and subcontractor negotiation abilities.
  

• Ensure all bid documentation is clear, professional, and aligned with company and industry standards.
  

Tools & Technology

• Utilize advanced Microsoft Excel functions (e.g., complex formulas, pivot tables, data analysis) for cost tracking, data analysis, and bid preparation.
  

• Leverage estimating software and tools to enhance accuracy and efficiency in the bidding process.
  

Analysis & Reporting

• Track and analyze market trends, material costs, and competitive developments in the construction industry to inform bidding strategies.
  

• Report regularly on bid status, project pipelines, and cost analyses to senior management.
  

• Provide actionable insights and recommendations based on post-bid analysis to continuously improve the estimating process.
  

Requirements

Required Qualifications

• Progressive experience in construction estimating, with a strong track record of managing complex bids from strategy to submission.
  

• Advanced proficiency with Microsoft Excel, including the ability to build and manage complex spreadsheets for cost tracking, data analysis, and bid preparation.
  

• Deep understanding of the pre-construction process, tender analysis, strategic bid development, and subcontractor coordination.
  

• Excellent analytical and problem-solving skills, with the ability to interpret technical drawings, assess construction methodologies, and accurately evaluate costs.
  

• Comprehensive knowledge of construction industry standards, contractual terms, and market conditions.
  

• Strong client presentation and negotiation skills, with experience interfacing effectively with clients, management, and subcontractors.
  

• Proven ability to manage multiple complex projects and tight deadlines simultaneously.
  

• An exceptional attention to detail, ensuring every estimate is thoroughly reviewed for accuracy and completeness.
  

• A degree in Engineering, Architecture, or Construction Management is highly preferred.
  

Benefits