Senior Federal Proposal Coordinator

Senior Federal Proposal Coordinator

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

Job Summary:

The Senior Federal Proposal Coordinator will report to the Federal Pursuits and Proposals Manager, supporting the development of complex federal proposals, including SF330s. This role requires a substantial understanding of federal procurement processes and regulatory compliance. The coordinator will assist in the proposal lifecycle, create and edit content without significant reliance on AI tools, ensuring all materials meet compliance requirements and are submitted on time.

The role involves strong verbal and written communication skills in collaborating with internal and external teams to gather content, review RFP compliance, and track proposal progress in alignment with federal regulations and Salas O’Brien standards.

Responsibilities:

• Support the Federal Pursuits and Proposals Manager in coordinating and preparing complex federal proposals.
• Assist in gathering, organizing, and reviewing proposal materials, ensuring compliance with federal regulations and client requirements.
• Assist with internal and external kick-off meetings, track tasks from meetings, and follow up on task deadlines.
• Help track proposal progress, deadlines, and milestones, ensuring the timely delivery of all required materials.
• Contribute to the preparation of federal proposals, including SF330 responses.
• Participate in Shipley-inspired color reviews, ensuring that feedback is documented and incorporated into final drafts.
• Technical editing and writing experience, drafting content, and editing.
• Assist in creating, editing, and managing multiple SF330 Sections, according to priority, including Part IIs
• Document formatting, including creating templates based on RFP requirements and formatting documents for final submission
• Create proposal matrix manually, ensuring all proposal documents comply with solicitation requirements and accurately reflect project details.
• Assist in responding to client requests for additional information or clarification after proposal submission.
• Help track proposal status and support necessary follow-up communications.
• Coordinate communication among internal teams and external partners to gather necessary information and ensure proposal quality.
• Assist in maintaining and organizing proposal libraries, templates, and other key documentation.

Qualifications and Experience:

• Bachelor’s degree Business Administration, Communications, or related field.
• 5-10 minimum years of experience in federal proposal coordination, particularly for A-E services.
• Must have experience managing multiple SF330 Sections, according to priority, including Part IIs
• Experience with federal contracts for agencies such as DOD, DOE, GSA, VA, or NASA is preferred.
• Strong understanding of federal procurement regulations, including FAR, DFARS, and agency-specific requirements.
• Highly skilled in Adobe Suite, specifically InDesign.
• Ability to coordinate multiple proposals simultaneously and meet tight deadlines.
• Familiarity with Shipley methodology and color team review process.
• Strong written and verbal communication skills for proposal development and team collaboration.
• Extensive research experience and skills (e.g., market research, competitive analysis, risk analysis).

Location: 100% remote    

Travel: 10% travel for select meetings and conferences

 Compensation & Benefits:

The expected base salary range for this role is $90,000 - $95,000 USD per year. Actual compensation will be determined based on a number of factors including skills, experience, qualifications, and location.

This role is also eligible for performance-based bonuses and a comprehensive U.S. based benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Wellness programs and employee assistance resources
• Professional development support

For more information, visit our full benefits overview here.

About Us:

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.