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Proposal Specialist

Workplace Options

Role overview

Qualifications

  • 5+ years’ experience in proposal writing or a related role
  • Bachelor’s degree or equivalent professional experience
  • Excellent English writing, editing, and communication skills (French required)
  • Strong project management and cross-functional collaboration skills

Responsibilities

  • Manage end-to-end proposal development, including compliance, scheduling, drafting, editing, and submission
  • Write and edit high-quality, customer-focused proposal content and bespoke responses
  • Develop proposal outlines, compliance matrices, win themes, and executive summaries
  • Coordinate inputs from SMEs, sales, marketing, legal, finance, and HR

Key facts

Hard skills

Proposal Writing Project Management Cross-Functional Collaboration Document Composition Adobe XD

Other skills

  • Editing
  • Microsoft Office
  • Communication
  • Detail Oriented

About the company

Workplace Options logo

Workplace Options

Human Resources Services

Founded in 1982, Workplace Options is the largest independent provider of holistic wellbeing solutions. Through our customized programs, and comprehensive global network of credentialed providers and professionals, we support individuals to become healthier, happier and more productive both personally and professionally. Trusted by 57% of Fortune 500 companies, we deliver high-quality care digitally and in-person to over 83 million individuals across 113,000 organizations in more than 200 countries and territories. Important notice from the Workplace Options recruitment team Our job openings are listed at https://www.linkedin.com/company/workplace-options/jobs/. As a candidate, please be mindful to protect yourselves and your personal information from illegitimate offers. We will only contact you from an @https://www.linkedin.com/redir/suspicious-page?url=workplaceoptions%2ecom email address throughout the recruitment process. Some signs that may indicate the offer is not real: - You are asked to purchase your own equipment. - The company requires payment from you. - The domain site doesn’t match the employer site. - A recruiter asks for any personal information aside from your basic contact information, such as your social security number or bank account number. Our recruitment team is here to support you in your job search and is happy to answer any questions you may have. You can reach us at careers@https://www.linkedin.com/redir/suspicious-page?url=workplaceoptions%2ecom.

Company details

Company typeLarge
IndustryHuman Resources Services
Company size1001 - 5000

Links

Website LinkedIn See all jobs

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Job description

Who We Are:

Founded in 1982, WPO is the largest independent provider of holistic wellbeing solutions. Through our customized programs, and comprehensive global network of credentialed providers and professionals, we support individuals to become healthier, happier and more productive both personally and professionally. Trusted by 51% of Fortune 500 companies, we deliver high quality care digitally and in-person to over 75 million individuals across 116,000 organizations in more than 200 countries and territories. At WPO, you will be joining a team that is committed to improving employee wellbeing around the world.

Current opportunity: Proposal Specialist 

Location: Canada

Onsite/Hybrid/Remote: Remote
Salary Range: 75k-80k CAD
Required Experience: 5+ years


What you will do:

The Proposal Specialist manages the full proposal lifecycle—from RFP receipt to submission—ensuring compliant, compelling, and high-quality responses. This role partners closely with sales, SMEs, and corporate teams to develop winning proposals that meet client needs and deadlines.

Responsibilities:
  • Manage end-to-end proposal development, including compliance, scheduling, drafting, editing, and submission
  • Write and edit high-quality, customer-focused proposal content and bespoke responses
  • Develop proposal outlines, compliance matrices, win themes, and executive summaries
  • Coordinate inputs from SMEs, sales, marketing, legal, finance, and HR
  • Lead and facilitate proposal reviews, interviews, and debriefs
  • Ensure quality assurance, consistency, and adherence to WPO standards
  • Identify risks, gaps, and opportunities and recommend improvements
  • Maintain and contribute content to the proposal content library
  • Track proposal metrics and support continuous improvement
  • Mentor junior proposal team members and support internal training

Qualifications:
  • 5+ years’ experience in proposal writing or a related role
  • Bachelor’s degree or equivalent professional experience
  • Excellent English writing, editing, and communication skills (French required)
  • Strong project management and cross-functional collaboration skills
  • Advanced proficiency in Microsoft Office, Adobe, and InDesign
  • Strong understanding of proposal strategy, win themes, and document design
  • Ability to manage multiple deadlines with accuracy and attention to detail

What we offer:

At Workplace Options, we don’t just deliver wellbeing services to our clients, we champion wellbeing for our own employees as well. Examples of our benefits and commitment to employee wellbeing include:

Paid Time Off, Life Insurance, Employer Pension Contribution, Travel Reimbursement, Extended healthcare, dental and vision benefits, Life insurance, AD&D and Long-term disability insurance, Gym Reimbursement, Wellness rewards, Access to EAP benefits and all WPO services, Mentorship Program, Employee exchange programme, Comprehensive training provided for this position. 


At Workplace Options, we are committed to and are accountable for building a workplace where individuals feel empowered to bring their whole selves to work, free from judgment or fear of discrimination. We understand that having a diverse organization is only the beginning and it will require nurturing and care to thrive. We will continue to take action to ensure we achieve equitable and measurable outcomes.

We strive to cultivate a space where diverse voices are not only heard but actively sought out and valued for the unique insights they bring. By embracing and promoting authenticity, we aim to build a vibrant and inclusive community that fosters collaboration, innovation, belonging and personal growth.

For further details about WPO please check out our website www.workplaceoptions.com and these short videos give a great overview of what we do Human-Powered Care and The WPO Global Experience


 

Workplace Options collects and processes personal data in accordance with applicable data protection laws. If you are a European job applicant, refer to our Privacy Notice for further details (https://www.workplaceoptions.com/privacy-notice-for-recruitment/).

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Marcus Rivera

Chief Revenue Officer

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