Role overview

Qualifications

A Bachelor’s in related field such as health administration, public health, or biomedical sciences.
4+ years of relevant project management, research, and/or IRB experience in a healthcare environment.
Ability to obtain and maintain a public trust clearance.
Legal authorization to work in the U.S.

Responsibilities

Provide administrative and programmatic support for a VA Research Office.
Support various research committees and initiatives, including creating agendas and taking meeting minutes.
Process research proposals involving the use of human subjects and manage related documentation.
Coordinate communication between committees regarding regulatory and policy requirements.

Key facts

Remote from: United States
Full time
Mid-level (2-5 years)
English

Hard skills

Project Management Scientific Management Client Services Regulatory Compliance Meeting Facilitation Data Entry Database Administration IRIX

Other skills

Microsoft Office
Detail Oriented
Time Management
Communication

About the company

Aptive Resources

Business Consulting & Services

Aptive provides expertise in mission support, strategic engagement, health solutions and digital transformation. We support some of the most innovative and inspiring programs across the government, helping to improve performance, connect with people and navigate change. Led by CEO Rachele Cooper, a Navy Veteran and aerospace engineer, Aptive is headquartered in Alexandria, Virginia. Our hundreds of employees across the country are committed to shaping the future as we have for the last decade.Aptive is a Service Disabled Veteran Owned Small Business (SDVOSB) and Woman Owned Small Business (WOSB) headquartered in Alexandria, Virginia.∙ 2022 and 2021 Top Workplace (The Washington Post)∙ 2021 Best Places to Work in Virginia (Virginia Business)∙ 2020 Small Business Government Contractor of the Year (Northern Virginia Chamber of Commerce)∙ 2020 Best Places to Work (Washington Business Journal)∙ 2020 Vet100 Honoree – Institute for Veterans and Families

Company details

Company typeSME

IndustryBusiness Consulting & Services

Company size201 - 500

Links

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Job description

Job Summary:

Management Consultant

Aptive Resources is seeking a management consultant with demonstrated research and research administration experience to deliver high-quality project management to the Department of Veterans Affairs Office of Research and Development.

This position requires strong client interaction skills and a demonstrated ability to work with various stakeholders across multiple tasks. Experience leading and managing projects in alignment with client goals, while managing resources and mitigating risks, is required for this position. The successful candidate will be highly organized, systematic, and proactive in managing quality and exceeding client expectations within a fast-paced environment. This individual will work to ensure research is conducted in accordance with regulation and/or institutional policy (e.g., FDA, IRB, NIH, VA).

This is a full-time (40 hours/week), 100% remote position.

It is currently funded through September 29, 2026 under the current contract period of performance, but the candidate may have potential for extension into the next option year, based on contract continuation and program needs.

Primary Responsibilities:

Primary Duties:

Provide administrative and programmatic support for a VA Research Office
Support various research committees and initiatives, which may include the Institutional Review Board (IRB), the Subcommittee on Research Safety (SRS), the Institutional Animal Care and Use Committee (IACUC), and the Research and Development (R&D) Committee. Tasks may include creating agendas in IRBNet, taking meeting minutes, and entering data into IRBNet following committee meetings, as appropriate.
Process research proposals involving the use of human subjects, animal subjects, and the use of hazardous biological or chemicals in medical research, including receipt, logging, routing, tracking, inquiry, evaluation, review, action and response.
Review annual continuation requests, process administrative approvals, incident reporting, and semi-annual external reports.
Coordinate communication between committees, providing guidance regarding regulatory and policy requirements related to human subjects research, animal research, and research safety guidelines.
Performs pre-committee analysis of research protocol and Safety Survey forms, including contacting investigators and requesting additions or corrections.
Conduct database administration, audits, and project tracking through IRBNet and Excel spreadsheets
Use IRBNet to process, track, and document research projects and send out committee decision letters.
Communicate deficiencies/inconsistencies found in the IRBNet entries to research team and working with the team to ensure that all documents are complete and accurate.
Support the Research Office to conduct audits of regulatory documents and address backlog of action items.
Provide IRBNet training to VA research staff, PIs, and other researchers
Field general and regulatory questions from investigators and study teams.
Use checklists and instructions to verify completeness of protocol submissions.

Minimum Qualifications:

A Bachelor’s in related field such as health administration, public health, or biomedical sciences.
4+ years of relevant project management, research, and/or IRB experience in a healthcare environment
Ability to obtain and maintain a public trust clearance.
Legal authorization to work in the U.S.

Desired Qualifications:

Experience with VA/DoD and knowledge of military populations.
High level of experience and comfort working independently with senior leadership, faculty, staff, students, medical professionals, and external agencies in complex organizations.
Advanced knowledge of the scope and function of the IRB as well as the rules and regulations governing safety regulations and/or animal study research (e.g., VA, FDA, IRB, and GCP regulations)
Expertise in effective training, education, and presentation techniques.
Familiarity with relevant computer programs, including research management web-based software (IRBNet experience preferred) and Microsoft Office suite, including SharePoint data/electronic file management tools.
Attention to detail and competent application of English grammar and punctuation.
Ability to work well under pressure, multi-task, and manage deadlines.
Must possess discretion and mature judgment, as confidential information is routinely encountered.

About Aptive:

About Aptive. Aptive partners with federal agencies to achieve their missions through improved performance, streamlined operations and enhanced service delivery. Based in Alexandria, Virginia, we support more than a dozen agencies including Veterans Affairs, Transportation, Defense, Homeland Security and the National Science Foundation. We specialize in applying technology, creativity and human-centered services to optimize mission delivery and improve experiences for millions of people who count on government services every day. Founded: 2012. Employees: 300+ nationwide.

EEO Statement:

Aptive is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability, or any other protected class. Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply. About Aptive: Aptive partners with federal agencies to achieve their missions through improved performance, streamlined operations and enhanced service delivery. Based in Alexandria, Virginia, we support more than a dozen agencies including Veterans Affairs, Transportation, Defense, Homeland Security and the National Science Foundation. We specialize in applying technology, creativity and human-centered services to optimize mission delivery and improve experiences for millions of people who count on government services every day. Founded: 2012. Employees: 300+ nationwide.