Executive Assistant (Remote)

About the job

🌎 Only open to candidates in South Africa

Be More Than an Assistant. Be a Game Changer.

At Viva, we’re not just hiring. We’re on a mission to create meaningful career opportunities in Latin America with a focus on your growth, impact, and well-being.

As an Executive Assistant (EA), you won’t just manage calendars and emails. You'll be the right hand, problem-solver and strategic partner to startup executives. From operations to decision-making, you’ll take ownership, lead initiatives, and help CEOs move faster.

If you love challenges, thrive in fast-paced environments, and want to make a real impact, this is the perfect role for you.

What You’ll Do

Your job is to help CEOs at fast-growing startups be more productive, more efficient, and better equipped to scale. You’ll do that by:

• Being a Strategic Partner – Support up to 3 executives. Anticipate needs, solve problems, and keep them focused on what matters most.

• Administrative Support – Manage calendars, emails, meetings, expenses, travel, and team engagement to keep everything running smoothly.

• Operational Support – Support internal projects, reporting, process improvements, and workflow optimization.

• Use Your Voice & Take Initiative – Speak up, offer solutions, and spot problems before they surface.

• Drive Business Impact – Every task you complete and every idea you share helps executives save time, clear roadblocks, and grow their companies.
  

Who We’re Looking For

• 2+ years of work experience

• Fluent in English (C1 level) – you’re clear, confident, and fast-paced

• Proactive & Solution-Oriented – you anticipate needs and take action without waiting

• Highly Organized & Detail-Oriented – structure and accuracy are your default

• Tech-Savvy & Adaptable – Comfortable with Google Workspace, Slack, Notion, AI tools and more

• Confident & Bold – you take ownership, speak up, and make things happen
  

How We Take Care of You

We’re rated 4.9 on Glassdoor and here's why:

• Social Mission Driven:  We create meaningful careers for women in Latin America and support your success at every level, from benefits to culture.

• 100% Remote, 100% Balanced: Fixed schedules, no overtime, weekends off.

• Career Growth: Structured development, feedback, mentorship, and real opportunities to grow.

• Competitive Pay: Raises and bonuses every 6 months, with zero payment headaches. Pay is delivered via Deel.

• Base Activations: Your base pay increases as you hit key milestones, like getting staffed, supporting a CEO, or managing multiple executives.

• Global Health Insurance: Fully covered (medical, dental, vision, and mental health) wherever you are.

• Paid Time Off: Holidays, vacation, sick days, and family care days.

• Family-Friendly Benefits: Paid maternity leave and flexible policies for parents.

• A Team That Feels Like a Team: We’re remote, but not distant. Between wellness sessions, trivia, team calls, and Feedback Fridays, you’ll feel part of something, not just logged in.

• Monthly Stipends and Perks: Enjoy wellness budgets, co-working space coverage, learning stipends, and quarterly celebration funds.

Ready to Apply? 🚀

If you’re proactive, confident, and ready to grow, we’d love to hear from you!

✨ Even if you don’t meet 100% of the qualifications, we encourage you to apply.

Our Hiring Process

1. Apply Online – Just 15 minutes

2. Screening Assessment – Quick skills test

3. Cafe con Viva – 30 minute group interview

4. Skill Assessment – A deep dive into real EA tasks

5. Final Interview –  A 1-1 conversation to see if we’re the right fit

📢 Viva is an equal-opportunity employer. We celebrate diversity and are committed to building an inclusive workplace where everyone can thrive.

🔎 Important Notice: All Viva communication will come from an @execviva.com email. If you receive messages from unofficial sources (e.g., Instagram, Facebook), please report them to careers@execviva.com. We never request payments or personal information from candidates