Role overview

Qualifications

3+ years of experience as a Scheduling Coordinator, Dispatcher, or in a similar operations role
C-level written and verbal English and communication skills
Experience with translation English-Spanish
Excellent attention to detail and accuracy with data entry and scheduling

Responsibilities

Coordinate and email daily project schedules between painting crews, building management, and internal teams
Communicate with property managers, contractors, and on-site supervisors to confirm schedules and site appointments
Assist in translating notes from the field of work completed into written summaries for building managers
Maintain accurate records of project timelines and crew assignments in company systems

Key facts

Remote from: Latin America
Full time
Mid-level (2-5 years)
Transportation / Logistics Manager
Spanish, English

Hard skills

Data Entry Vendor Management Project Management Translation Studies

Other skills

Scheduling
Communication
Detail Oriented
Multitasking
Record Keeping
Microsoft Excel

About the company

Talent hackers

Scale your operations effectively with our repository of trained and loyal international remote talent. Talent hackers is trusted by top executives & business owners as a reliable & cost-effective global remote hiring partner. Companies at every stage are facing the same problems: - High payroll costs - Wasted time & energy through the hiring process - Inconsistency in quality labor - Limited talent pool It's hard enough to justify labor costs, it's even harder to find quality talent. Most of the time you end up rolling your sleeves, wasting your valuable time, and attempting the following: - Source talent from freelancing sites - Attempt to hire in international jurisdictions - Or worse, do it yourself. Save yourself the headache. Let our team at Talent hackers save you from: - Wasting your time, instead of focusing on strategy & growth - Inconsistent results from freelance platforms - Misclassification risk through non-compliance with international employment laws. How we operate: - We source, vet, and onboard trained full-time "hackers" to scale your operations - We have the experience, we handle the ENTIRE interview process. You meet your new full-time "hacker" on day 1. Focus on the more important stuff. - Expect your "hacker" to start within 2-3 weeks after we begin our search. - We handle payroll, benefits, local compliance, HR services, & provide ongoing support - We have an unlimited ideal match guarantee. So, if your "hacker" leaves or you need a change, we will replace them at anytime, forever. At Talent Hackers, we offer affordability, reliability, & solutions. We believe every company should be able to higher quality talent without the burden of rising salaries & benefits. Discover why top corporations & industry leaders are sourcing from Nigeria over the Philippines. Learn more on our website.

Company details

Company size2 - 10

Links

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Job description

Job Overview

Are you highly organized and detail-oriented with a passion for coordinating smooth operations?

We are seeking a Scheduling Coordinator to communicate with and schedule our crews across hundreds of projects, manage communication and work completed between both internal and external parties, and send schedules. In this role, you’ll work closely with vendors and internal teams to keep scheduling efficient, organized, and on-time.

Core Tasks:

Coordinate and email daily project schedules between painting crews, building management, and internal teams to ensure timely project completion
Communicate with property managers, contractors, and on-site supervisors to confirm schedules and site appointments
Assist in translating notes from the field of work completed into written summaries to send to building managers for approval
Maintain accurate records of project timelines and crew assignments in company systems
Assist in scheduling projects and assigning crews based on their experience and history working at the various locations

Must Have

3+ years of experience as a Scheduling Coordinator, Dispatcher, or in a similar operations role
C-level written and verbal English and communication skills (for client and team coordination)
Experience with translation English <> Spanish
Excellent attention to detail and accuracy with data entry and scheduling
Ability to multitask and work effectively in a fast-paced environment
Ability to work full-time EST

Nice to Have

Associate’s or Bachelor’s degree in Logistics, Supply Chain Management, or Business Administration
Intermediate Excel skills