Role overview

Qualifications

Minimum of 2 years of administrative experience, preferably in an accounting or financial services environment.
Strong verbal and written communication abilities.
Excellent organisational and time management skills.
Quick learner and can work independently and in a team.

Responsibilities

Daily monitoring of the admin inbox with the aim to respond ASAP.
Answering phones to cover for the receptionist's lunch breaks and leave.
General admin duties, including filing and managing filing systems.
Managing ad hoc client queries and requests.

Key facts

Remote from: Philippines
Full time
Mid-level (2-5 years)
English

Hard skills

Organizational Structure Continuous Improvement Process

Other skills

Communication
Time Management
Detail Oriented
Microsoft Office
Teamwork
Problem Solving
Adaptability

About the company

WizeTalent

Human Resources, Staffing & Recruiting

As a globally recognised recruiter, we help accounting and bookkeeping firms find, hire, and train great staff, saving them thousands of dollars in mis-hiring costs and recruitment fees. With our expertise in hiring and recruiting, we have developed and implemented a proven step-by-step process that ensures the best fit for both candidates and employers. We are passionate about connecting talented and motivated professionals with accounting and bookkeeping firms that value their contribution and allow them to shine. We also provide mentoring and coaching to employers, helping them hire the Wize Way. Our goal is to create a win-win situation for everyone involved, and to foster a culture of excellence, trust, and collaboration in the accounting and bookkeeping industry.

Company details

Company typeTPE

IndustryHuman Resources, Staffing & Recruiting

Company size11 - 50

Links

Website LinkedIn See all jobs

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Job description

About Us

At Omnis, we are cloud accounting specialists and Xero Gold Partners, delivering real-time, relevant financial insights to help our clients make informed business and personal finance decisions. Join our team and work alongside seasoned professionals.

To learn more about us, please visit our website, https://omnisgroup.com.au/

Why Join Us

We offer a dynamic and supportive work environment with excellent benefits, including:

Competitive Salary: Between 60,000-90,000 Pesos per month (includes 13th month)
Work From Home: Enjoy the flexibility of working from home
Work-Life Balance: Monday to Friday, 7:00 am to 4:00 pm PH time
Extra Time Off: 25 days of paid leave, Western Australian public holidays & celebrate your birthday with an additional day of leave
Permanent work-from-home set-up
Equipment supplied
Collaborative and supportive team

Job Overview

As our Admin Assistant, you will be a key player in maintaining the seamless operation of our firm. This role encompasses a diverse range of administrative responsibilities, providing vital support to both our accounting team and clients. The ideal candidate will be highly detail-oriented, demonstrate exceptional communication skills, and excel at managing multiple tasks with efficiency and precision.

Key Responsibilities:

Daily monitoring of the admin inbox with the aim to respond ASAP (the same day if possible)
Answering phones to cover for the receptionist's lunch breaks and leave
General admin duties, including filing and managing filing systems
Ensuring the security, integrity, and confidentiality of data
Manage ad hoc client queries and requests
Assisting Management with office policies and procedures
Email follow-up of overdue debtors
Internal Monthly reporting of WIP write-offs, fee tracking, monitoring client Net Promoter Score (NPS) and team Net Promoter Score (NPS) Surveys.
Assisting with client proposals, engagement letters, invoices, tax returns, and financial statements, ensuring accuracy and compliance.
Calendar Scheduling & attending meetings.
Handle tax lodgements, including returns and BAS submissions.
Assist the practice manager in ad hoc personal assistant duties.
Any other reasonable tasks as requested on an ad hoc basis

About you:

Minimum of 2 years of administrative experience, preferably in an accounting or financial services environment.
Strong verbal and written communication abilities
Excellent organisational and time management skills.
Quick learner and can work independently and in a team
Cares about quality outcomes for our clients and teamwork
Focused on continuous improvement
Able to meet set daily deadlines

Software Knowledge: (desirable, but not essential)

Proficient in Microsoft Office, especially SharePoint, Word and Excel.
Xero and Xero Practice Manager (XPM)
Xero Blue
FYI
Ignition
Annature