HR Specialist at Veta Virtual

Launch Your Next Successful Chapter with Veta Virtual! 🚀

💸 Competitive Salary in USD | 🌍 100% Remote | 🤝 HR Operations & Employee Experience | 🏦 Fintech & Cryptocurrency Industry

Veta Virtual is hiring an HR Specialist for one of our high-growth clients in the Fintech and Cryptocurrency industry. This is a collaborative, detail-driven HR role built for someone who thrives supporting the full employee lifecycle — from onboarding through offboarding — while keeping HR systems running smoothly, data accurate, and employees well-supported at every stage. If you are an organized, people-first HR professional who enjoys balancing operational excellence with genuine employee care inside a fast-paced, high-growth environment — this role was made for you.

🔑 Your Role:

As an HR Specialist, you will serve as a primary point of contact for employees across the organization — supporting HR operations, administering Paylocity, coordinating onboarding and offboarding, ensuring compliance, and preparing executive-ready reporting for senior leadership. You will partner closely with managers and leaders across the business to ensure HR processes are efficient, compliant, and always employee-focused. Your day-to-day will involve:

• Serving as the primary point of contact for employees regarding HR policies, procedures, and general employment questions — providing first-level employee relations support and escalating complex matters appropriately.
• Coordinating all aspects of the onboarding process — new hire paperwork, system setup, orientation scheduling, and first-day logistics — ensuring every new employee starts with a positive, seamless experience.
• Facilitating engaging new hire orientation sessions and coordinating employee separations — including offboarding workflows, exit interviews, system access removal, and final documentation.
• Serving as the primary administrator for Paylocity — configuring employee records, security permissions, workflows, and organizational changes, and troubleshooting system issues for employees and managers.
• Identifying opportunities to improve HR system processes and efficiencies — partnering with vendors and internal stakeholders to resolve technical HRIS issues proactively.
• Creating recurring and ad hoc HR reports and dashboards — analyzing workforce data including headcount, turnover, hiring metrics, and organizational trends to support data-driven decision-making.
• Preparing executive-ready presentations and PowerPoint decks for senior leadership and Executive Leadership Team meetings — ensuring data integrity and clear, compelling communication of HR insights.
• Maintaining employee personnel files and HR documentation — supporting compliance with U.S. employment laws, assisting with audits, and supporting government reporting requirements including EEO-1, labor surveys, and census reporting.
• Assisting managers with employee documentation, coaching conversations, and policy interpretation — fostering a positive, collaborative, and inclusive workplace culture at every touchpoint.

✅ What You'll Need:

• Bachelor's degree in Human Resources, Business Administration, or a related field — or equivalent experience.
• 2–5 years of progressive Human Resources experience — with hands-on exposure to HR operations, employee lifecycle management, and HRIS administration.
• Experience administering an HRIS platform — Paylocity experience is strongly preferred and will be a significant advantage.
• Working knowledge of U.S. employment laws and HR compliance — including multi-state workforce experience is a plus.
• Strong Microsoft Excel and PowerPoint skills — able to build clean reports, dashboards, and executive-ready presentations independently.
• Excellent written and verbal English communication skills — you interact with employees, managers, and senior leadership with equal clarity and professionalism.
• Highly organized with exceptional attention to detail — you manage multiple priorities simultaneously without losing accuracy or momentum.
• Strong problem-solving instincts and a collaborative, customer-service-oriented mindset — you approach every HR interaction with empathy, sound judgment, and discretion.
• Ability to maintain strict confidentiality and exercise sound judgment in sensitive situations at all times.
• Bonus: HR certification such as SHRM-CP, PHR, or equivalent.
• Bonus: experience creating executive-level presentations and workforce analytics.
• Bonus: background in technology, fintech, or high-growth organizations.
• Bonus: basic knowledge of cryptocurrency or blockchain — genuine interest in fintech is a plus.
• To be considered for this role, you must be currently based in Latin America (LATAM) or Europe.

💼 What We Offer:

• 💸 Competitive salary in USD — paid consistently every month, no matter where you are.
• 📈 Performance-based incentives — your results are recognized and rewarded directly.
• 🌴 10 paid vacation days per year plus all U.S. federal holidays.
• 💻 100% remote — work from anywhere in LATAM or Europe with a professional home setup.
• 🚀 A fast-paced, high-growth environment at the forefront of global fintech and cryptocurrency — where your HR work directly shapes the employee experience across a global organization.
• 🤝 A collaborative, supportive culture through Veta Virtual and our client — where your people skills, attention to detail, and operational excellence are genuinely valued from day one.

Ready to Apply?

If you are ready to support a world-class HR function, deliver an exceptional employee experience, and grow inside one of the most innovative fintech organizations in the world — apply now and launch your next chapter with Veta Virtual!

Once you apply, you will be invited to complete a short 2-minute video question as part of our screening process. It is your first opportunity to show us your HR expertise, your communication style, and what makes you the right person for this role. We can't wait to meet you!