Water Programs Associate (Remote)

Main areas of focus: WASH, International project management, Grant-level administration, Travel coordination, data management, knowledge management, and analysis

Location: Remote - US only 

Eligibility: At this time, we are only considering candidates who are eligible to work in the United States without the need for company sponsorship now or in the future.

JOB HIGHLIGHT

You'll be on top of all the information flowing in and out of our water programs in the field and across our organization.

JOB SUMMARY

As Water Programs Associate, you’ll be on top of all the information flowing in and out of our water programs–in the field and across our organization. Reporting to the Water Programs and Operations Senior Manager, you’ll oversee data quality across thousands of water projects and manage partnership details for a set of international implementing organizations, tracking the status of grant implementation and keeping accurate records for all grant outputs. You’ll also share content and information internally across the charity: water teams, helping to equip fundraising teams with information to engage and expand our supporter base. You’ll use your judgment to support a transition to more AI-assisted workflows alongside existing systems and processes that make our partnerships models of efficiency and transparency. You'll work with a small, hardworking, and high-performing team to make sure that charity: water's funds are invested in the most relevant and effective water, sanitation, and hygiene (WASH) programs out there, positioning our programs to achieve maximum impact today and over time.  

YOU’LL BE RESPONSIBLE FOR…

• Managing and monitoring grants management administration for a portfolio of programs. This includes:

  • Tracking the status of projects

  • Maintaining historical records

  • Managing timelines 

  • Ensuring programs meet proposal conditions and expectations

• Maintaining the grants database and ensuring all necessary information is accurate, up to date and readily available to partners and staff

• Reviewing partner proposals each half-year and partner progress reporting each quarter for project data quality and consistency, providing clear and concise feedback to the Water Programs Manager for partner revisions, including assisting in clearly communicating all revisions with partners

• Scheduling and facilitating meetings, drafting reflective meeting minutes and team presentations, and monitoring action items from both team and partner meetings

• Processing reports and managing the grant agreement process including drafting, reviewing for accuracy, finalizing, and ensuring timeliness and compliance with charity: water requirements

• Writing and reviewing program-related copy for the fundraising team to use in external communications

• Relaying the status of proposals and grants to other charity: water departments that utilize the data for reporting purposes

• Managing a variety of administrative tasks needed by the Water Programs Manager and Portfolio Manager

• Working collaboratively with each charity: water department to make sure their involvement in our water programs is maximized and efficient

• Demonstrating a mastery of charity: water's systems, processes, administrative needs, and record-keeping at the associate level role with the ability to easily train or instruct other team members in these systems and tasks

• Taking initiative on the team through team projects, trainings, and/or other opportunities

• Assisting with travel arrangements for the Programs team including but not limited to managing travel agendas, flights, visas, and maintaining updated country information affecting travel, as needed

YOU MUST HAVE…

• A Bachelor's degree in international affairs, public health, public administration, data science or a related field.

• At least two years of experience working or interning for a grantmaking organization or nonprofit.

• Experience with data management, project management, and/or basic data analysis 

• A high level of attention to detail and the ability to efficiently manage your time across multiple work streams and stakeholders

• Exceptional problem-solving, collaboration and execution skills

• Proficiency in Microsoft Office programs, particularly Excel, and Google Workspace

IT’S AN ADDED PLUS IF YOU HAVE…

• Experience with or exposure to the water, sanitation and hygiene (WASH) sector 

• Experience in data management, copywriting/editing, or analytics 

• Experience with AI integration and workflow development

• Relevant international work or study experience

• French language proficiency

YOU’LL BE SUCCESSFUL IF... 

You’re extremely organized and appreciate process

You can handle and prioritize several projects at once. You can turn a long thread of email correspondence into actionable items for multiple people. You like to see a standardized process through, from beginning to end.

You love data 

You have an aptitude for data review, analysis, and management. You enjoy working in spreadsheets, and can connect that data to real-world scenarios. 

You take initiative and are resourceful

You see something that needs improvement and you take action. You propose solutions to problems and research subjects that will help you do your job better. You love gathering and serving up information in a way that makes sense to the unique needs of the organization. You’re not afraid to ask for help, but you’ll turn over every stone before doing so.

You’re a great communicator

You’re a proactive, transparent, and concise communicator. You can communicate needs and expectations effectively across languages and cultures. You operate with poise, dignity, and reliability.

You're an avid team player
You're assured in your skills and not afraid to speak your mind, but you know how to put the team first.

TEAM OVERVIEW

The Water Programs team works closely with our local partners, vetting, managing, monitoring the programs we fund, and acquiring the information we need to report back to our donors. They manage tens of millions in donor dollars in over 22 countries (and growing) each year. They are the protectors of our transparency pillar, ensuring our partners continue to meet our sustainability and reporting requirements.