Property Investment Assistant
Remote | Part-Time
About the Role
Our client is an active UK property investor seeking a detail-oriented and proactive Property Investment Assistant to support their deal sourcing and acquisition pipeline. This is a remote, virtual assistant role placed by Outsource Ability on behalf of our client, suited to someone with a keen interest in UK property, strong research skills, and the ability to manage outreach and follow-up independently.
The primary objective is to identify and prepare approximately 10 relevant investment opportunities per week for the client to review, based on their specific acquisition criteria. This is not a general property browsing role—accuracy, relevance, and consistency are key.
Key Responsibilities
Property Research & Deal Sourcing
- Search Rightmove, Zoopla, and OnTheMarket regularly using the client's defined investment criteria
- Filter and assess listings against criteria, discarding unsuitable properties before presenting to the client
- Compile a weekly shortlist of up to 10 qualifying investment opportunities in a clear, consistent format
- Monitor the market for new listings and price reductions on properties already in the pipeline
Estate Agent Relationship Management
- Build and maintain a structured database of estate agents in the client's target areas
- Make outbound calls to estate agents to introduce the client and communicate buying criteria
- Follow up regularly with agents to stay top of mind for off-market and newly listed opportunities
- Log all agent interactions and keep contact records up to date
Pipeline & CRM Management
- Maintain a property pipeline tracker or CRM to record all active leads, status, and next actions
- Update deal stages as properties progress (shortlisted, viewing booked, offer stage, etc.)
- Flag stale leads, upcoming deadlines, or deals requiring prompt attention
- Ensure all property data is recorded accurately and consistently
Viewing Coordination & Email Management
- Liaise with estate agents to book viewings on behalf of the client where a property meets the criteria
- Manage property-related email correspondence, including follow-ups and viewing confirmations
- Draft and send professional emails on behalf of the client as directed
- Maintain an organised inbox and ensure no leads fall through the cracks
Skills & Experience Required
Required:
- Strong online research skills with a methodical, detail-oriented approach
- Confident and professional telephone manner — comfortable making outbound calls to estate agents
- Excellent written English for email correspondence and reporting
- Proficiency in using a CRM tool for pipeline and database management
- Strong organisational skills with the ability to manage multiple tasks and meet weekly deadlines
- Self-motivated and able to work independently with minimal supervision
- Reliable internet connection and a professional remote working setup
Preferred:
- Prior experience in a property, real estate, or investment-related role
- Familiarity with UK property portals (Rightmove, Zoopla, OnTheMarket)
- Understanding of basic property investment metrics such as yield, ROI, and capital growth
- Experience using CRM systems or property deal trackers
- Previous experience in a UK-facing virtual assistant role
Key Performance Indicators
- Delivery of a weekly shortlist of up to 10 qualifying property opportunities
- Estate agent database built and maintained to an agreed minimum number of contacts
- Pipeline entries kept current with accurate status and next-action notes
- Viewing bookings confirmed within agreed timeframes
- Email inbox maintained with timely follow-ups and no missed leads
