Accountant

Type: Full time

Location: Remote

Start preference: Only apply if you're ready to join immediately or within 30 days

Budget: $1000 - $3000 USD per month [depending upon your experience and interview process]

About the company

Sanctuary is a US based real estate company that builds nature-led, wellness-centered communities. Our first 135-acre residential community in the Texas Hill Country is designed with:

🌱 Non-toxic materials

💧 Clean water and filtration systems

⚡ EMF-conscious design

🌿 135 acres of preserved land and eco-sensitive planning

🏗️ Masonry construction

We are a global team (spread across 8 countries) of designers, architects, engineers, and dreamers building spaces that restore and inspire. For us, it's not just where people live - it's how they live.

Our vision is to bring Sanctuary to major cities around the world: healthy, sovereign communities that sit on the edges of every modern metropolis.

About the role

Sanctuary is a construction and development company operating across 7 to 8 entities with different payment structures. We are looking for a precise, ownership-driven Accountant who can walk into a fast-moving environment, figure out what needs to be done, and just do it - without being told twice.

This is not a clock-in clock-out role.

It is not basic bookkeeping.

It is not consolidating numbers someone else has already organized.

You will be the only finance person on the ground, and you will be expected to own the financial operations of this company end to end - from cleaning up what is behind to building a system that keeps things accurate and visible going forward.

If you need hand-holding, a manager to escalate to, or a structured SOP on day one, this role is not for you.

If you thrive in ambiguity, are obsessive about accuracy, and take personal ownership of every number you touch, keep reading....

What you’ll do

• Full ownership of books across 7 to 8 entities in QuickBooks - entries, categorization, accuracy

• Backtrack and reconcile all invoices paid to date, identify outstanding amounts, and flag what is still owed to whom and by when

• Track and manage all incoming and outgoing invoices across entities including construction-side payments previously managed by the team

• Own accounts payable end to end - know exactly which payments are due, to whom, and when

• Build and maintain a forward-looking cash flow tracker so the team always knows what payments are coming and can communicate proactively with consultants and vendors if timelines shift

• Reconcile bank transactions, payment confirmations, and internal records regularly and accurately - no missed entries, no approximations

• Flag gaps, inconsistencies, and risks before they become problems

• Own India payroll entries, coordinate statutory compliance filings, and share the data with the payroll compliance partner

• Support documentation for draw applications and any external financial processes

What we’re looking for

• 4 to 8 years of experience in full-cycle accounting - not just bookkeeping, not just compliance, both

• Deep proficiency in QuickBooks Online - this is non-negotiable

• Experience in coordinating India statutory payroll compliance filings end to end - PF, ESI, TDS, PT

• Obsessive attention to detail - you do not miss large entries, you do not miss small ones either

• Strong English communication - written and verbal, you will be coordinating with US-based founders and consultants regularly

• Comfortable operating with zero hand-holding in an environment where the playbook does not exist yet

• Strong working knowledge of Excel or Google Sheets

• Experience working across multiple entities simultaneously

What success looks like at 30 days

• You have gone through QuickBooks across all active entities and know exactly what is in there and what is not

• You have a clear, accurate picture of every outstanding invoice - who is owed, how much, and since when

• You have flagged anything broken, missing, or at risk

• You have started building a cash flow tracker the team can actually use to plan and communicate future payments

• The team no longer has to chase you - you are the one coming to them

Who this role is for

• You are someone who finds a messy set of books and feels the urge to fix it, not avoid it.

• You catch things others miss.

• You do not need to be told what to do next - you look at the situation and figure it out.

• You understand that in a company like this, being late is sometimes unavoidable, but being silent about it is not acceptable.

• You communicate proactively, you own your mistakes, and you do not let things fall through the cracks.