Human Resources Generalist

The Human Resources Generalist will work within the HR department, with a strong focus on recruitment and selection, HRIS, and Employee Group Benefits administration, and will support the Director, People and Culture in maintaining the day-to-day operations of the various HR policies, processes, protocols, and procedures.

Duties and Responsibilities include but are not limited to:

• Manage the full cycle recruitment & selection process, including draft job descriptions and job postings, conduct phone screenings, develop interview questions in consultation with supervisor, coordinate and conduct interviews, complete reference checks.
• Assist with agency planning of staffing requirements.
• Coordinate the development and implementation of new recruitment initiatives and resources.
• Compile recruitment measurement data and keep up with the latest recruiting trends.

• Maintain accurate data and information of employee records on agency's HRIS, ADP Workforce Now Time and Attendance platforms.
• Train new staff and supervisors on ADP Workforce Now.
• Collaborate in initiating the implementation of the various ADP Workforce Now platforms.

• Identify and troubleshoot issues within the HRIS by maintaining the existing ADP platforms with on-going updates and conduct ad-hoc reports through ADP Workforce Now as required.
• Draft employment agreements, contract extensions and internal employee transitions. 
• Coordinate and conduct full on-boarding process and orientation for new hires.
• Review and ensure accuracy of time management records, including vacation, flex, paid personal leave, etc.

• Coordinate probationary performance review process following 3 months/6 months of employment for new employees
• Act as a resource for leadership team for follow up and review of probationary review outcomes
• Administer and maintain Employee Group Benefits program
• Ensure daily tasks and responsibilities are conducted with an Anti-Oppression and Anti-
• Racism (AOAR) framework and through an AO/AR lens.

• Assist the leadership team with the application and interpretation of the collective agreement to ensure compliance.
• Participate as active management member of Joint Health and Safety Committee (JHSC)
• Support and lead health and safety initiatives and trainings such as WHMIS training and health and safety policy review as a member of the JHSC
• Participate as active management member of Labour Management Committee (LMC)
• Coordinate and submit WSIB claims for agency employees as required
• Act as a resource to agency staff for all HR related matters, including policies, protocols and procedures.
• Assist the Director, People and Culture and/or any other Director in facilitating grievance meetings and/or prepare for negotiations, mediation/arbitration.
• Coordinate and track training and development initiatives within the agency and maintain staffs talent profiles for all internal and external training.
• Coordinate with Finance for the reimbursement of education allowance for agency staff upon completion of approved training as per the collective agreement.
• Conduct presentations at all staff meetings as needed.
• Conduct regular audits to verify staff registrations and memberships with professional colleges, associations, and other regulatory bodies, and provide a comprehensive report to the Director, People and Culture with any follow up requirements.
• Other duties as assigned.

Qualifications

• Graduate of a Human Resources Management Program from an accredited post-secondary institution
• Member in good standing with HRPA.
• Holds the CHRP designation.
• Must have a minimum of two years work experience in recruitment and other HR functions
• Must be proficient and have thorough knowledge in ADP Workforce Now
• Must have labour relations experience in a unionized environment
• Thorough knowledge of the Ontario Employment Standards Act & Ontario Human Rights
• Code, and other relevant legislation
• Sound knowledge, awareness and understanding of anti-oppression and anti-racism (AOAR) practice
• Exceptional interpersonal and organizational skills
• Proficient in French, an asset
• Extremely detail-oriented and solution-focused
• Excellent communication skills, both written and verbal
• Sound problem solving and decision-making skills
• Ability to work independently and co-operatively as part of an interdisciplinary team
• Excellent working knowledge of Microsoft Office Suite
• Able to maintain confidentiality and exhibit sound judgment
• Ability to prioritize multiple tasks in a fast-paced environment
• Excellent ownership and a can-do attitude
• A successful Police Vulnerable Sector Check, as per agency policy and procedures
• A valid drivers license and access to an insured vehicle