Trucking Safety -- Insurance Coordinator

We are seeking a highly organized and detail-oriented professional to join our team as an Insurance Coordinator.

This position is primarily focused on managing insurance documentation processes, including Certificates of Insurance (COIs), loss runs reports, policy tracking, and maintaining structured, audit-ready records. The ideal candidate thrives in a documentation-heavy role, enjoys working with accuracy, and understands the importance of compliance and risk control.

This is a process-driven role that requires strong follow-through, communication skills, and exceptional attention to detail.

Key Responsibilities

• Request, review, and manage Certificates of Insurance (COIs) to ensure proper coverage and compliance

• Use strong verbal and written communication skills to follow up with Owner Operators and obtain required insurance documentation in a timely manner.

• Obtain and track loss runs reports from insurance carriers and brokers

• Monitor insurance policy renewals, expiration dates, and coverage updates

• Maintain accurate and organized digital insurance files and documentation systems

• Review documents for completeness, accuracy, and compliance with internal standards

• Communicate professionally with insurance brokers, underwriters, and external partners

• Follow up consistently on pending documentation and required updates

• Track compliance deadlines and ensure no gaps in coverage

• Support internal risk management processes by maintaining reliable and up-to-date records

• Assist with preparation of documentation for audits and internal reviews

Qualifications

• Experience working with insurance documentation, COIs, policy tracking, or loss runs

• Strong administrative and document management skills

• Excellent attention to detail and ability to spot inconsistencies

• Highly organized with the ability to manage multiple ongoing requests

• Self-motivated, proactive, and comfortable working independently

• Ability to create structure and maintain organized tracking systems

What We Offer

• Fully remote position

• Stable, documentation-focused role with clear responsibilities

• Opportunity to build expertise in insurance and risk management operations

• Professional, process-oriented work environment

• Long-term growth potential within the company