Key Facts

Remote From:

Philippines

Full time

Junior (1-2 years)

English

Hard Skills

Dispatching HVAC Design Plumbing Design Electrical Equipment

Other Skills

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Scheduling
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Customer Service
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Problem Solving
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Communication
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Microsoft Office
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Typing
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Multitasking
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Team Management
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Detail Oriented
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Time Management

Roles & Responsibilities

Minimum 1+ year of experience in dispatching, scheduling, or customer service.
Experience in HVAC, plumbing, electrical, or home services industry is preferred.
Strong verbal and written communication skills.
Ability to multitask in a fast-paced, high-volume environment.

Requirements:

Manage and dispatch technicians throughout the day based on priority, location, and skill set.
Optimize schedules to maximize job completion and daily revenue targets.
Provide updates to customers regarding schedules, delays, or changes.
Track daily performance metrics such as job count, priority jobs, and revenue targets.

Job description

Location: Work from Home
Type of Employment: Full-time
Work Shift: US Business Hours (may include weekends depending on operations)

About Us

At OurAssistants, we connect U.S.-based home service companies with highly skilled virtual professionals. We support HVAC, plumbing, and electrical businesses by providing reliable operational talent that helps streamline scheduling, improve customer experience, and maximize daily productivity. Learn more at ourassistants.com.

About the Role

We are seeking a proactive and highly organized Dispatcher to manage technician schedules and ensure efficient service delivery across electrical, plumbing, and HVAC operations.

This role is critical in maximizing daily revenue by optimizing job assignments, maintaining a full call board, and ensuring technicians are matched with the right jobs. The ideal candidate thrives in a fast-paced environment, communicates effectively with both technicians and customers, and takes ownership of daily operations.

Key Responsibilities

Scheduling & Dispatch Coordination

Manage and dispatch technicians throughout the day based on priority, location, and skill set.
Optimize schedules to maximize job completion and daily revenue targets.
Ensure all jobs are properly set up with complete and accurate details.

Technician & Team Coordination

Maintain strong communication with technicians to ensure smooth job execution.
Build positive working relationships while providing clear instructions and updates.
Monitor job progress and adjust schedules as needed.

Customer Communication & Experience

Provide updates to customers regarding schedules, delays, or changes.
Handle rescheduling, follow-ups, and post-service “happy calls.”
Address escalations professionally and ensure resolution.

Operational Support & Quality Control

Coordinate with logistics to confirm materials, permits, and manpower availability.
Ensure accuracy of job details for proper reporting and scheduling.
Work closely with CSR teams to prioritize urgent or high-value jobs.

Performance & Workflow Management

Maintain a full call board by scheduling leads and performing outbound calls when needed.
Track daily performance metrics such as job count, priority jobs, and revenue targets.
Ensure all follow-ups and pending tasks are completed by end of day.

Qualifications & Requirements

Minimum 1+ year of experience in dispatching, scheduling, or customer service.
Experience in HVAC, plumbing, electrical, or home services industry is preferred.
Strong verbal and written communication skills.
Ability to multitask in a fast-paced, high-volume environment.
Strong problem-solving and decision-making skills.
Typing speed of 50+ WPM with strong system navigation skills.
Proficiency in Microsoft Office (Word, Outlook) and CRM systems.
Detail-oriented with excellent follow-through and prioritization abilities.
Ability to remain calm, professional, and solution-focused under pressure.